Payroll Analyst

Datasite is where deals are made. We provide the data rooms and SaaS technology used in M&A and other high-value transactions, to deliver projects in more than 170 countries. Carrying that success into the future is all about you. Your useful skills, your unusual experience, your unique ideas. Everyone here brings something unexpected. What’s yours? Invest your talents in us, and we’ll return the compliment.

Job Description:

We are hiring a Payroll Analyst in our Costa Rica office. This position is an integral team member of the Accounting Shared Services team and reports to the Payroll Manager for the Americas. This role will be responsible for administering and processing payroll as part of a global team. This role will work collaboratively and cross functionally with other team members in accounting, finance, and human resources. Ideal candidate loves to improve processes, embrace change, and help us move the organization forward.

This is a hybrid role (100% remote is not available) working in our Heredia office 2 days per week.

Essential Duties and Responsibilities

• Accurate and timely processing of the Brazil and Costa Rica payrolls for 100+ employees.

• Assist and support Payroll Manager with US payrolls for 900+ employees.

• Responsible for the accurate calculation and payout of employee wages, commissions, bonuses, taxes, and other deductions via internal HCM system and/or multiple external vendors.

• Work in close partnership with external vendors to accurately pay employees.

• Ensure compliance with all tax regulations for the different countries in which payroll is processed for.

• Reconcile the payroll taxes and year-end tax statements for each country.

• Provide support to accounting for payroll journals and account reconciliations.

• Troubleshoot payroll processing and/or technology system issues and resolve in a timely fashion. Work closely with other members of the global team to find solutions.

• Responsible for quarterly and annual tax filings (in partnership with vendors) to appropriate government agencies on behalf of the company.

• Partner with tax and HR to keep abreast of the latest payroll laws and regulations covering the region(s).

• Approach payroll delivery with a continuous improvement mindset. Suggest/document process improvements, streamlining of payroll/timekeeping related processes, and recommend changes to improve transparency and efficiency of payroll for all employees.

• Clearly communicate payroll calendars, policies and technical processes to managers and employees.

• Provide customer service to all levels of employees.

• Work in partnership with payroll team, supporting each other as needed.

• Document payroll processes and update as necessary.

Qualifications

• Bachelor’s degree in accounting, business, or finance required

• 5 to 7 years international payroll processing experience - Costa Rica payroll required; Brazil a plus

• Experience with CloudPay preferred; Workday a plus

• Knowledge of payroll accounting; journal entries and account reconciliations preferred

• Strong communication skills in English required; trilingual in English, Spanish and Portuguese highly desired

• Strong attention to detail and accuracy

• Intermediate knowledge of Excel

• Ability to work in a fast-paced environment even during times of ambiguity

• Proficient computer, organizational, analytical, research and problem-solving skills

• Ability to troubleshoot payroll processing issues, run and analyze reports

• Excellent interpersonal skills, positive attitude, flexibility, and a willingness to learn new things

• Ability to work effectively in a team environment, routinely working with HR and accounting, across borders and time zones

• High regard for confidential information and excellent professional judgement

As a global organization, Datasite knows that diverse perspectives are essential to our success. We’re committed to maintaining a diverse workforce to serve our customers around the world. Datasite is an equal opportunity employer (EEO) and furthers the principles of EEO through Affirmative Action.