Executive Assistant - BR

About Catena:

At Catena, we redefine overseas hiring by cultivating Filipino talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates' prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

About the job:

Role: Executive Assistant

Time zone needed: Full Time | 40 hours per week | Central Standard Timezone

Salary Range: Up to $1,700

The company owns, develops, and manages multifamily communities throughout Texas and other select markets. Since 2009, They developed an employee-first culture focused on continuous improvement. The company is focused on being a best-in-class multifamily operator. Today, the company owns and manages approximately 4K units. The company plans to grow to 16K units by 2027.

Company Values:

• Build Great Teams
• Love Thy Neighbor
• Compassionate Accountability
• Inspire to go Above and Beyond
• Transparent and Honest Communications

Main Functions:

• Directly supporting the CEO of the Company with scheduling, follow-up, travel arrangements, meetings, and general business tasks and some personal assistance, providing secretarial support in a well-organized and timely manner.
• Consistently follow up to ensure the CEO stays on track with his many commitments.
• Maintains a calendar for the CEO and assures that complete information is available on all matters.
• Responds to emails and written correspondence for the CEO /President.
• Prepares expense reports for the CEO. Work one-to-one on various tasks related to investors, acquisition, development, and management of multifamily communities.
• Assisted the CEO in investor relations, correspondence, events, and maintaining investor and contact management platforms.
• Recorded and completed minutes of meetings as assigned. Completes routine clerical functions within established time frames.
• Composes and prepares routine correspondence for signature and submits required paperwork to proper regional and corporate departments.
• Accepts changes in assignments or responsibilities.
• Enhances and presents a positive image of the company and a professional manner toward employees, staff, and the public.
• Provide back-up assistance in the Office Administrator’s absence, including answering the phone, providing and receiving information concerning matters involving the region, and routing calls and correspondence.
• Perform all other duties as assigned by the supervisor.

Expectations for Week 1

ONBOARDING

• Meet the team
• Becoming familiar with the Executive Leadership team and their expectations
• Familiarizing yourself with the platforms we utilize

ADMINISTRATIVE

• Checking emails and following up
• Scheduling, confirming, meetings
• Following up on open items

Requirements

• At least 3+ years of relevant working experience

• Strong background in executive and administrative assistance, experience in Operations and Property Management is a nice to have
• Background working in a Real Estate Industry is a plus.
• Strong written and spoken communication
• Highly organized and someone who has great attention to detail
• Proactively solves problems and able to display great critical thinking skills
• Someone who can easily adapt to changes especially in a fast-paced environment

• Strong written and spoken communication

1. Business acumen and logic
2. Can emulate the executive’s tone

• Reliable, punctual, and available especially as this is a remote job

Tools used by the Company:

• MS Offices (Word, Excel, Powerpoint)
• Adobe
• DocuSign
• MS Outlook
• Microsoft 365
• Google search engines
• Travel Sites
• Airline/Hotel Rewards platforms
• Canva

Communication Channels:

• Microsoft Teams
• Zoom
• Ring Central
• Outlook Mail

Benefits

Fully remote work arrangement.

Holidays: US

If you are an EXPERIENCED, PASSIONATE, ALL-ROUNDER, AND ADAPTABLE executive assistant WITH A GREAT ENGLISH COMMUNICATION SKILL, apply now!