Recruitment Operations Specialist

At Catawiki, every day brings the extraordinary! Whether it’s Daniel Ricciardo’s Formula 1 Car, a Woolly Mammoth’s Skeleton, Lady Gaga's Jumpsuit or Usain Bolt’s running shoe, we encounter exceptional objects every day.

We're a one-of-a-kind marketplace for buying and selling special objects! Each week we offer over 75,000 unique items in auction, carefully curated by our passionate in-house experts.

Having sold over 20 million unique objects to date, we’re on a mission to become the world’s most popular destination for special objects. As a growing, diverse and sustainable scale-up, we proudly live by our core values:

• Taking ownership and driving impact
• Being open to change and feedback
• Being passionate about our mission and our customers.

If these values resonate with you, we’d love to explore how you can join us on this exciting journey!

What You’ll Do

As our Recruitment Operations Specialist, you’ll ensure every candidate has a great experience with Catawiki, no matter the outcome. You’ll support the Talent team by keeping our hiring processes running smoothly, from owning the tooling to making sure everything’s organised on time in a candidate-friendly way. Our Talent team hire and onboard ~100–200 new “Catawikians” each year and you’ll be essential in keeping our operations running smoothly.

Your responsibilities will include:

• Keep candidates informed and supported with timely updates via email and phone.
• Schedule interviews and feedback syncs using Greenhouse, Google Calendar, and our AI-powered scheduling tool, GoodTime.
• Manage candidate records, job postings, and reports in Greenhouse and HiBob.
• Own recruitment data and reporting (e.g. funnels, KPIs, offer stats, referrals etc).
• Be the go-to person and owner for our recruitment systems, tools, and processes.
• Collaborate on projects with recruiters, hiring managers, and People Team partners to improve candidate experience and data accuracy..

Who You Are

You’re a self-starter with sharp attention to detail and a love for getting things done right. We think you’ll be great in this role if you have:

• Experience supporting operations or working in a customer-facing environment: You understand the importance of experience and communication.
• A natural communicator who enjoys interacting with people with strong written and spoken English
• A collaborative mindset and ability to build quick rapport with others.
• Passion for working with data to improve processes and decision-making.
• Curiosity and enthusiasm for automation and AI tools, but still with a human-first approach.
• Confidence working autonomously in a fast paced environment.
• Experience with recruitment tools (e.g. ATS, HRIS, scheduling platforms) is preferred but not essential.

The Catawiki Talent Management Team

We’re a collaborative, international team of 10 people with a combination of Recruiters and an L&D Specialist who work closely together on shared goals around hiring and retaining the right talent. Our team is based across the Netherlands, Portugal, and the UK. We’re big on supporting each other, learning together, and making time to have fun to - whether it’s through team socials, coffee chats, or our quarterly meetups.

Where you’ll Be:

This role can be based in Amsterdam or Lisbon. We work in a Hybrid setup with work from the office two days per week.

Why You'll Love Working with Us

• Create a Visible Impact by working at scale in a global organisation that serves millions of customers across 80+ categories. In our flat structure, every role has a broad scope that directly impacts both our customers and the business.
• Learn and Grow with Us through our Learning & Development initiatives, which include clear development plans and mentorship programmes designed to support your career progression.
• A Culture of Connection defines us. We’re a passionate, diverse and collaborative team of 800+ Catawikains and 60+ nationalities, all coming together to build a one-of-a-kind marketplace. We foster an inclusive and queer-friendly work environment, committed to making every Catawikian feel welcomed and empowered. Whatever your story, we encourage you to bring your unique perspective to our team.
• Celebrate Life’s Moments with us at Catawiki. When you join us, you’ll receive a €100 Catavoucher, and on each birthday, you'll get a €50 Catavoucher to celebrate. Enjoy an extra day off each year to "Pursue Your Passion". We also recognise significant work anniversaries (3, 5, 8, 10 years) with additional time off, plus extra leave for life’s big moments like marriage, engagements, or moving house.

Please note that benefits can vary by location. For specific information regarding what’s available in your country, please consult your recruiter.

Our Offices and Way of Working

Our vibrant offices in Amsterdam, Paris and Lisbon are designed to inspire and connect. Most Catawikians are within commuting distance of one of our offices and enjoy the flexibility of a hybrid work model. This means that you will be in the office 2 out of 5 days (40% of your working time) to collaborate and connect with your colleagues. That said, some roles may be an exception: if the job description states that the position is fully remote or 100% office-based, that arrangement will apply instead.

Interested?

Apply directly with an English CV and cover letter by submitting your information at the bottom of this page. By submitting your application you agree to Catawiki’s Applicant Privacy Policy.

If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.