Executive Assistant - ZR_23329_JOB

This is a remote position.

Schedule:

• Full-time (35-40 hours per week)

• Standard Philippines business hours aligned with Australian Eastern Time

Client Timezone: Australian Eastern Time (Melbourne)

Responsibilities:

• Manage executive's inbox and email communications
  
• Action and prioritize tasks derived from email communications
  
• Ensure timely follow-up on pending items and commitments
  
• Coordinate and manage task lists through shared documentation
  
• Track and manage action items through Microsoft SharePoint
  
• Maintain organized documentation and filing systems
  
• Participate in ongoing communication via Microsoft Teams
  
• Support calendar management and coordination
  
• Take meeting minutes and maintain records
  
• Potentially expand into creating quotes and operational support tasks as the role develops
  

Requirements:

• Previous experience as an Executive Assistant, preferably supporting C-suite or senior executives
  
• Strong proficiency with Microsoft Office suite, particularly Outlook and SharePoint
  
• Excellent written and verbal English communication skills
  
• Minimum 25 MBPS stable internet connection
  
• Experience with remote work tools (Microsoft Teams, WhatsApp)
  
• Strong organizational and priority management skills
  
• Ability to work independently while maintaining clear communication
  
• Filipino-based for timezone alignment with Australian business hours
  
• Detail-oriented with strong follow-through capabilities
  

Scope:

• Full-time role (35-40 hours per week)
  
• Remote work position based in the Philippines
  
• Direct reporting to executive in Melbourne, Australia
  
• Working hours aligned with Australian Eastern Time (2-hour difference)
  
• Initial focus on email and task management with potential for role expansion
  
• Access to company SharePoint and Microsoft systems
  
• Monthly performance review and task assessment
  
• Potential for growth into operational aspects of the freight forwarding business
  

Independent Contractor Perks

• HMO Coverage in eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job