Executive Assistant - with AI & Automation Skills

This is a remote position.

We are seeking a highly capable, forward-thinking Executive Assistant to support a growing entrepreneur in the early stages of building their business. This role is perfect for someone assertive yet kind, confident in using modern AI tools, and ready to take ownership of tasks without needing constant direction.

Key Responsibilities

Conversational AI Proficiency

• Use tools like Perplexity or ChatGPT to generate summaries, insights, and reports.

• Refine queries to deliver nuanced, context-aware answers without repetition.

Research & File Management

• Blend internal materials (meeting notes, CRM data) with external sources (market trends, news).

• Organize and retrieve documents (contracts, budgets) quickly using file uploads and AI assistants.

Automation & Tools

• Use no-code or low-code tools (e.g., Perplexity Labs) to:

  • Automate repetitive workflows (e.g., meeting summaries, budget trackers).

  • Build lightweight utilities (e.g., calculators, CSV outputs, dashboards).

AI-Driven Productivity

• Support mobile-first workflows using browser extensions or mobile pre-loads.

• Prepare voice-activated commands and structure content for hands-free tasking.

Project Coordination

• Maintain shared spaces with version control and secure access.

• Coordinate cross-platform integration and manage multiple work-streams simultaneously.

Performance Goals (30-60-90 Day Plan)

• 30 Days: Onboard smoothly, learn tools and processes, assist with daily scheduling and research.

• 60 Days: Automate routine tasks, begin leading documentation and research workflows.

• 90 Days: Operate with high autonomy, suggest new automations, maintain project dashboards.

Ideal Candidate Profile

• Strong command of AI and productivity tools like Perplexity, ChatGPT, or similar platforms.

• Experience supporting executives or startups in fast-paced environments.

• Excellent written and verbal communication skills.

• Tech-savvy with an interest in automation, research, and data synthesis.

• Proactive, organized, and detail-oriented with the ability to take initiative.

Independent Contractor Perks

• Permanent work-from-home
  
• Immediate hiring
  
• Steady freelance job