Administrative Assistant(ZR_23498_JOB)

This is a remote position.

Schedule:

• 25 hours/week, Monday to Friday 1 PM to 6 PM but can be a bit flexible

Client Timezone: AEST (Melbourne, Australia)

Responsibilities:

• Download and organize project documentation from various systems regarding existing infrastructure (water mains, gas mains, telecommunications)

• Create and maintain organized folder structures in Google Drive and OneDrive for project documentation

• Process and register daily equipment safety check forms from field operations

• Download and compile timesheet data into spreadsheets for payroll processing

• Support project documentation delivery to clients through shared drive management

• Download and organize field operation forms and maintain tracking registers

• Pre-populate quoting templates for sales inquiries

• Process pre-quoting activities from the estimating email inbox

• Update progress spreadsheets for client communication

• Primary focus on back-office administrative support

• No direct customer interaction required

• Reporting to Operations Manager

• Supporting construction project documentation management

• Flexibility to potentially expand role responsibilities over time

Requirements:

• Strong English communication skills

• Proficiency with cloud storage systems (Google Drive, OneDrive)

• Experience with spreadsheet management and data entry

• Attention to detail and organizational skills

• Ability to work independently

• Basic understanding of business documentation processes

• Comfortable with multiple software systems and platforms

Independent Contractor Perks

• Permanent work-from-home
  
• Immediate hiring
  
• Steady freelance job