Administrative Assistant (ZR_23667_JOB)

This is a remote position.

Schedule:

• 40 hours per week Monday to Friday from 9am to 5pm Chicago time
  

Client Timezone: US Central Time (UTC-5)

Client Overview

Join a thriving multi-industry enterprise comprising an extensive real estate portfolio, established childcare operations, and an innovative fashion business. This growing organization manages numerous properties across a major US metropolitan area and is actively expanding its digital presence and operational systems. The company’s commitment to modernization and efficiency makes this an exciting opportunity for a dynamic professional looking to make a significant impact.

Job Description

This is an exceptional opportunity for a detail-oriented Virtual Executive Assistant to play a pivotal role in transforming and managing operations across multiple business verticals. You’ll be instrumental in building and implementing new systems while managing day-to-day operations for a diverse portfolio of businesses. The ideal candidate will combine traditional executive assistant capabilities with property management coordination and creative social media management skills. This position offers significant autonomy and the chance to directly influence business growth through process improvement and systematic optimization.

Responsibilities

• Develop and implement new business systems and processes to streamline operations
  
• Manage comprehensive property management duties including tenant communications, maintenance coordination, and rent collection
  
• Create and maintain efficient payment systems and tenant portals
  
• Handle financial tasks including bill payments, rent processing, and basic accounting duties
  
• Manage the client’s email and calendar with efficiency and attention to detail.
  
• Develop and execute social media strategy, including content creation and scheduling
  
• Manage communication channels including email and phone systems
  
• Coordinate with vendors and service providers
  
• Process and track various business payments and fees
  
• Organize and maintain business documentation and records
  

Requirements

• Strong organizational, multitasking, and communication skills

• MUST HAVE A WINDOWS OS DEVICE

• Experience in process improvement, basic bookkeeping, and social media management

• Professionalism, discretion, and attention to detail

• Comfortable working independently and learning new tools

• Proficient with Windows; property management software experience is a plus

• Familiar with social media platforms and content tools

• HMO Coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job