Administrative Assistant - Engineering

Are you ready to step up to the challenge and become a key player on a dynamic and fast-paced team? Look no further! We are seeking a driven and enthusiastic Administrative Assistant to join our team and make a significant impact on our daily operations.

Pay is DOE: $24-$29/hr

*The pay range offered to the successful candidate will be determined by various factors, including job-related knowledge, skills, and experience. Compensation decisions are made based on the specific details and circumstances of each position and candidate.

What We Offer at Barghausen:

• COMPENSATION – Competitive wages and bonus programs
• RETIREMENT – We offer a great 401(k) match to help you invest in your future and grow your retirement savings with confidence.
• HEALTHCARE – Excellent health benefits, life insurance options, and supplemental benefit options, giving you the flexibility to choose the coverage that best fits your needs and lifestyle.
• VACATION – Generous PTO time to help you recharge, relax, and maintain a healthy work-life balance.
• PERKS – Team bonding activities, sporting event tickets, company-paid gym memberships, half-day Fridays during summer months + much more!
• WORK-LIFE BALANCE – A flexible work environment that supports a healthy work-life balance, whether you’re in the office, working remotely, or somewhere in between.
• PAID PARENTAL LEAVE – Four weeks of fully paid parental leave to give you time to bond with your new addition and support your growing family.
• TUITION REIMBURSEMENT – Advance your education with support! We offer tuition reimbursement to support your learning journey.

Administrative Assistant Job Responsibilities:

• Assist in research of City, County, State, and Utility District permitting codes, application requirements, forms, and fees
• Make requests to the appropriate entities for site-specific information, including construction as-built records, utility plans, and archived reports
• Assist in drafting letters, transmittals, and memos
• Assist in collecting submittal components including cover letters, permit applications, reports, exhibits, plans, and fees
• Aid in submittal of applications to reviewing jurisdictions in person, by mail, or electronically
• File documents and maintain the internal electronic recordkeeping system
• Works under supervision of more experienced administrative staff

• Provide back-up support for Receptionist
  • Greet and direct visitors; answer and forward incoming phone calls; book conference rooms; sign employees in/out; assist with scheduling courier pickups/deliveries; maintain tidy reception area
• Provide back-up support to Mailroom
  • Prepare outgoing mail and packages via FedEx, UPS, and USPS; organize/scan/email incoming mail; assist with general scanning and printing requests; create report binders; prepare bulk mailings
• Provide back-up support for Couriers
  • Make courier pickups and deliveries; assist with posting public notice signs; facilities cleaning and stocking (common areas, kitchens, etc.)

Administrative Assistant Job Requirements:

• Familiarity with civil engineering, land development, permit processing, and land use planning is a plus
• Great communication skills both written and verbally
• Strong organizational skills
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook) required
• Experience with Bluebeam software is preferred

About Us:

Barghausen Consulting Engineers, a Division of Core States Group, is one of the Northwest's leading multi-disciplined service firms offering civil engineering, land surveying, land use planning, and other related services. We are a growing company with over 650 employees and 24 total office locations under the Core States Group brand. We have an excellent reputation in the Puget Sound area and work extensively throughout the Western United States, while also providing services for nationwide client programs. Our clients are mostly private developers and are some of the nation's largest and most respected homebuilders, industrial developers, retailers, and petroleum companies.