Procurement Assistant

Location(s): UK, Europe & Africa : UK : Leeds || UK, Europe & Africa : UK : Guildford || UK, Europe & Africa : UK : London

BAE Systems Digital Intelligence is home to 4,500 digital, cyber and intelligence experts. We work collaboratively across 10 countries to collect, connect and understand complex data, so that governments, nation states, armed forces and commercial businesses can unlock digital advantage in the most demanding environments.

Role summary

This role is part of the Supplier Management and Operations Team within the Procurement function and is responsible for processing purchase requisitions, purchase orders and associated administration tasks, ensuring accuracy and exceptional customer service.

What you’ll be doing

• Adoption of purchase requisitions into purchase orders via the SAP, within agreed SLAs.
• Review purchase orders, identifying errors and providing appropriate feedback.
• Managing the Open Order book, reviewing open orders, checking the status, closing down orders, and general housekeeping of the purchase order database.
• Support with the requirement to create, maintain, develop, and run management information reports as required, including Functional KPI reports and P2P metrics, and bespoke reports for a variety of stakeholders.
• Support the Category Managers with progress chasing, supplier relationship management administration, and reconciliations.
• Provide training on R2P process both within the Procurement function and across the wider business.
• Monitor teams’ mailboxes and enquires.
• Assist the Head of Procurement Operations and the procurement management team as required.
• Other administrative and team support tasks as required.

What we’re looking for

• A good understanding of Procurement processes
• Excellent administrative ability with attention to detail.
• Ability to provide a positive customer service experience to internal and external stakeholders, whilst raising concerns and challenging decisions when required.
• Experience using SAP or a similar system is essential, and a competent user of MS Office.
• Clear communication skills (both written and verbal) and the ability to provide training to a variety of audiences.
• Natural enthusiasm and a problem solving mentality.
• Prior experience of an operational role in Procurement or Accounts Payable is desirable

Whilst we are operating on a hybrid working basis, this role would suit someoone who resides close to either the Leeds or Guildford office to enable them to meet the team for regular training and meetings, dependant on business needs.

Life at BAE Systems Digital Intelligence

We are embracing Hybrid Working. This means you and your colleagues may be working in different locations, such as from home, another BAE Systems office or client site, some or all of the time, and work might be going on at different times of the day.

By embracing technology, we can interact, collaborate and create together, even when we’re working remotely from one another. Hybrid Working allows for increased flexibility in when and where we work, helping us to balance our work and personal life more effectively, and enhance well-being.

Diversity and inclusion are integral to the success of BAE Systems Digital Intelligence. We are proud to have an organisational culture where employees with varying perspectives, skills, life experiences and backgrounds – the best and brightest minds – can work together to achieve excellence and realise individual and organisational potential.

Division overview: Functions

At BAE Systems Digital Intelligence, we pride ourselves in being a leader in the cyber defence industry, and the business could not operate without all the dedicated work of our Functions teams. From Finance & Operations through Communications & Marketing, to HR and Site Operations and more, our Functions teams enable our divisions to implement ground-breaking digital transformations and crucial defence software.

As part of Functions, you will be supporting and partnering with our global business from the backline, being a strategic advisor within your specialist area, and ensuring the business runs smoothly and efficiently. We all have a role to play in defending our clients; and this is yours.