Lead Executive Assistant

Assurant has an exciting opportunity for a Lead Executive Assistant!

Overview of Position

This position will provide executive administrative and secretarial support to the Chief Operating Officer and the President, Lender Placed Insurance Business segment.

What will be my responsibilities for this position?

Administrative Responsibilities:

• Oversee administrative support needs including submitting invoice payments, reconciling expenses, notarization of documents, etc. Compose memos, emails, presentations, organizational charts, and miscellaneous ad hoc documentation as needed.

• Provide a bridge for smooth communication between the Leaders’ office and internal departments; demonstrating judgment to maintain confidentiality, trust, and support with senior management staff.

• Manage calendars (i.e., scheduling, adjusting conflicts, etc.) of the COO and the President, Lender Placed Insurance.

• Coordinate all meeting logistics including room locations, operating audio-visual needs, and distribution of content (presentations, agendas, etc.) for sites participating.

• Arrange travel both internationally and domestically for all management staff. Ensure international travel requirements are met in advance for staff. Plan, create & communicate travel agendas.

• Organize employee engagement/recognition activities and events.

• Inquisitive mindset and ability to leverage tools, including Excel and PowerPoint to enhance deliverables.

Operational Support:

• Organize, collect, and analyze feedback related to data and systems, training, and team building through various methods (forms, surveys, polls, documentation, etc.). Provide details to senior management while maintaining employee discretion.

• Collaborate with management team to capture essential team responsibilities & critical system access needs to support disaster recovery efforts. Manage department’s space planning needs. Serve as liaison between Facilities & department.

• Facilitate IT administrative procedures related to hardware and software troubleshooting, system access, and new hire set up. Submit service requests as needed for the department.

What are the requirements needed for this position?

Professional Experience

• 10+ years supporting C-suite executives, preferably a Global COO, President, or CEO in a complex, matrixed organization

• Proven experience in global operating environments, including multiple time zones, cultures, and regions

• Background in large, regulated, or publicly traded companies with strong governance expectations

• Demonstrated ability to operate in high-pace, high-stakes environments with frequent change

Business & Operational Acumen

• Strong understanding of enterprise operations, including strategy execution, transformation initiatives, and operating rhythms

• Experience managing:

  • Executive calendars aligned to business priorities

  • Board, ELT, and senior leadership interactions

  • Operating reviews, QBRs, and leadership forums

• Comfort working with financial, operational, and performance data at a summary level

Technical & Process Expertise

• Advanced proficiency in:

  • Microsoft 365 (Outlook, Teams, PowerPoint, Excel)

  • Executive-level presentation preparation

  • Virtual collaboration tools

• Experience designing or improving executive workflows, processes, and operating cadences

Knowledge and Experience:

• Must be effective at time management and can prioritize multiple tasks simultaneously.

• Proactively adapts procedures, processes, and technology to identify next steps and accomplish requirements of the position.

• Excellent verbal, written and presentation skills to effectively communicate information to all levels of internal and external personnel.

• Basic understanding of corporate organizational structures.

• Ability to identify needs and initiate administrative projects.

• Skilled at organizing essential details that meet the needs of the requestor.

• Works under minimal supervision.

Pay Range:

Any posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position.

If there is no posting end date listed then this is a pipeline requisition, and we will continue to collect applications on an ongoing basis.

Helping People Thrive in a Connected World
Connect with us. Bring us your best work and your brightest ideas. And we’ll bring you a place where you can thrive. Learn more at jobs.assurant.com.

For U.S. benefit information, visit myassurantbenefits.com. For benefit information outside the U.S., please speak with your recruiter.

What’s the culture like at Assurant?
Our unique culture is a big reason why talented people choose Assurant. Named a Best/Great Place to Work in 15 countries and awarded the Fortune America’s Most Innovative Companies recognition, we bring together top talent around the world. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We call our culture The Assurant Way.

Company Overview
Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world’s leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.

Equal Opportunity Statement
Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.

Job Scam Alert
Please be aware that during Assurant's application process, we will never ask for personal information such as your Social Security number, bank account details, or passwords. Learn more about what to look out for and how to report a scam here.