Marketing Events Coordinator - Part Time

About Aspire

Aspire.io is the world’s first word-of-mouth commerce platform that leverages your brand’s ambassadors, influencers, affiliates, customers, user-generated content, and social ads to accelerate marketing results across paid, owned, and earned channels. Since 2014, Aspire’s industry-leading software platform, combined with our award-winning Agency Services team, has served household names such as MMs, Keurig, Samsung, HelloFresh, Dyson, and many other high-growth ecommerce companies while paying out $100M to creators around the world.

The Role

We're looking for a highly organized, detail-oriented Marketing Events Coordinator who's eager to roll up their sleeves and bring our events to life on the ground in NYC. This is a hands-on execution role—you'll take the strategic event plans our team develops and turn them into reality through flawless logistics coordination, vendor management, and day-of support.

This is a part-time role (15 hours/week) with potential to grow into a full-time position as our events program expands. It's perfect for someone early in their career looking for a breakthrough opportunity to gain real-world event experience, build relationships in NYC's event scene, and grow alongside a scaling marketing team. If you're the type of person who gets energized by being in the weeds, loves checking boxes, and thrives on making things happen, we'd love to hear from you.

Must be based in the New York City area, as this role requires regular in-person event support, venue visits, and on-site execution throughout NYC.

What You'll Be Working On:

• Execute all event logistics including venue coordination, vendor communication, shipping/deliveries, set-up, on-site support, and breakdown
• Source and manage event gifting from ordering through fulfillment and shipment to attendees
• Conduct NYC venue site visits and maintain organized event calendar with all logistics details
• Set up event landing pages, registration forms, and RSVP tracking systems
• Process invoices and track event budgets in coordination with finance team
• Manage event supply inventory, storage unit, and all material records
• Attend and support in-person events, including occasional evenings or weekends

What We're Looking For:

• 0-2 years of experience (recent grads welcome!)
• Based in NYC area with reliable transportation for venue visits and events
• Strong organizational skills, attention to detail, and proficiency with Google Workspace
• Availability for in-person events including occasional evenings/weekends
• Eager, execution-focused mindset with scrappy, resourceful problem-solving approach
• Proactive communicator who stays calm under pressure and represents the brand professionally

Nice to Have:

• Event, hospitality, marketing, or agency experience; familiarity with NYC venues; social media savvy; interest in influencer marketing

Benefits Perks

• 🏥 Comprehensive Benefits – Health, dental, and vision insurance options available for full-time conversion
• 🏡 Remote Work Flexibility – Work remotely when not attending events, with support for your home office setup
• 💰 401(k) Plan – Save for your future with our competitive 401(k) retirement savings plan (available upon full-time conversion)
• 🏖️ Flexible PTO – Prorated paid time off based on hours worked
• 📚 Ongoing Training Development – Access to professional development opportunities and industry events
• 🕒 End-of-Year Break – We typically close between Christmas and New Year's to give everyone time to unplug and recharge

The hourly rate for this role is between $30-40/hour for 15 hours per week. This role is not eligible for commission or bonus in the part-time capacity.

Please note: The final offer amount will depend on factors like experience, expertise, and location, and may differ from the range above.

Our compensation philosophy: we use a market-based approach to compensation. This means we use a series of compensation tools to help us understand how companies value this role in the U.S. market based on function, level, geographic location, and positions benchmarked against similar-stage growth companies. To comply with local legislation and provide greater transparency to candidates, we share salary ranges on all job postings regardless of desired hiring location. Final offer amounts are determined by multiple factors, including geographic location and candidate experience and expertise, and may vary from the amounts listed above.

Equal Opportunity

Aspire is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating a welcoming and inclusive environment for all. Please apply to this role if you feel you are a good fit, regardless of your race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other perceived limiting factor. We welcome applicants from all walks of life.