Director of Academic Affairs

Director of Academic Affairs
American Public University System

The Director of Academic Affairs supports the Office of the Provost in assuring effective execution of key academic projects and initiatives that impact teaching and learning, academic operations, and the academic strategy. This position collaborates heavily with the members of the Academic Senior Leadership and the leadership across APUS to coordinate the people and resources needed to meet project goals and deadlines. In addition to their work with the Academic Senior Leadership team, the Director has a dotted line to provide support and oversight, as requested, to the School Administrative Assistants.

Responsibilities:

Coordinating Project and Initiatives

• Assists the Provost with executing long-term and short-term projects and initiatives, by collaborating with leaders from Academics and across the University to coordinate the people and resources needed to meet goals and deadlines.
• Collaborates with the Enterprise Project Manager to ensure the academic leadership and their departments effectively execute on the academic strategy to meet OKRs.
• Coordinates across Academics to ensures completion of deliverables following each Academic Senior Leadership meeting.

Supporting the Office of the Provost

• Serves as the primary Academic point of contact for APUS and APEI Departments to streamline communications and encourage cross-collaboration.
• Is the named Provost designee for review and approval of routine requests of the Office of the Provost
• Ensures new/updated policies are effectively communicated to all stakeholders and properly documented in the appropriate locations, upon final approval and implementation green light from Provost Council.
• Supports the Provost in development of presentations for internal and external audiences.
• In collaboration with the Academic Analyst/Coordinator, develops written communications from the Office of the Provost.
• Support the Provost with Board slide development and editing
• Manages the Executive Assistant to the Provost and the Academic Programs and Initiatives Coordinator to ensure effective operations of the Office of the Provost
• Manages dotted line oversight of the School Administrative Assistants to ensure alignment in process and work product across Schools.

Organizing Meetings and Events

• In collaboration with the Executive Assistant to the Provost, establishes schedule and coordinates presenters and agendas for routine Academic meetings led by the Provost (e.g., Fireside Chats, Provost’s Council, Academic Senior Leadership, Academic Town Hall etc.)
• Organizes ad hoc Provost Committees to ensure that the voice of the faculty and academic staff are regularly included in Academic decision making.
• Closely collaborates with Student Affairs, representing Academics in the development and execution of all events associated with Commencement Weekend.
• Organizes all aspects of the annual ACDC meeting including agenda, presentation preparation with presenters, hotel accommodations, meals, etc.
• Works with Deans and Associate Provosts to establish agenda for monthly ACDC meeting.
• Organizes and supports other meetings and events hosted by Academics
• Other Duties as Assigned.

Requirements:

• Ability to use discretion and maintain confidentialities.
• Able to exercise independent judgment.
• Ability to analyze the support needs and coordination required across Academic and University departments.
• Strong organizational skills.
• Ability to work collaboratively with peers and leaders.
• Ability to think logically, be self-directed, and refer questions as appropriate.
• Ability to assess analyze when projects or processes are out of scope or not meeting critical timelines.
• Excellent written and oral communication skills.
• Must be able to manage multiple tasks and projects.
• Ability to excel and thrive in a fast-paced environment.
• Must be flexible, patient and customer focused.
• Proficiency in excel (database management)
• Proficiency in Microsoft Powerpoint and presentation development/design
• Ability to use project management digital tools.

Education:

• Bachelor's degree required

About Us:

American Public University System (APUS) is an Online University based in Charles Town, WV. Our University has over 100,000 students. Our emphasis is educating our nation’s military and public services communities with quality and affordable education. APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings.

It is the policy of American Public University System (APUS) to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Pay Transparency

If you are a resident of a state with designated pay transparency requirements and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected].