Follow-up Email After an Interview: 10 Templates & Examples

Sending a follow-up email after an interview is a great way to stand out, reiterate why you're a good fit, and leave a lasting impression on your interviewer.

Abi Tyas Tunggal

Feb 8, 2022 • 9 min read

Follow-up Email After an Interview: 10 Templates & Examples

In this article

After a job interview, it's a good idea to send a thank-you email. It's an opportunity to make your job application stand out from other job seekers, reinforce why you're a good fit for the position, and provide any critical additional information to the potential employer.

This article shows you:

  • How to write a follow-up email after an interview
  • What to write in your follow-up email based on your specific situation
  • Provide templates and sample follow-up emails you can use to make your job search easier.
Woman typing on MacBook

The importance of sending a follow-up email

It's essential to send a follow-up email because it reinforces why you're a good fit, allows you to answer any additional questions they have, and will enable you to stand out from job candidates who don't send a follow-up.

Following up with your interviewer during each stage of the hiring process shows that you're grateful for the interviewer's time and excited about the position.

If you include anecdotes from your interview, it shows you were actively listening and have strong soft skills. Soft skills are difficult to teach in a work environment, so they are highly sought after by employers.

Woman typing on MacBook

How to write a follow-up email

In general, there are three types of follow-up emails you send after an interview:

  1. Immediately after the interview
  2. A follow-up email if you haven't heard back
  3. A check-in email to stay in touch for networking purposes'

Ideally, you'll only need to send one email – the thank-you note after your interview that expresses your enthusiasm for the job and thank the interviewer for their time. However, you may need to send a second follow-up email if you don't get a response from a potential employer.

Below is a step-by-step guide that'll help you write a follow-up email after an interview:

Remote job interview

1. Use a strong subject line

The best subject lines are clear, concise, and memorable. Here are the best interview follow-up email subject lines:

  • Thank you for your time today!
  • Thank you for the opportunity!
  • Appreciate your time!
  • I enjoyed meeting with you!
  • Thank you, [insert interviewer's name]
  • Great talking with you!
  • Enjoyed our conversation!
  • Excellent speaking with you!
  • Following up regarding [insert position title]
Job interview

2. Start with thank you

In the first paragraph, mention the specific position you're applying to, thank the interviewer for their time, and express your passion for the job and company.

Typing on computer

3. Talk about your interview

In your second paragraph, choose a specific topic you enjoyed talking about in your interview or one that seemed essential to the hiring manager. Connect that to your experience, interests, and skills. Use the STAR method to structure a compelling story that is short and to the point.

Typing on computer

4. Reinforce your value

In your final paragraph, reinforce why you're the best candidate for the job. Invite them to ask you any additional questions and close by saying that you're excited to hear back.

Typing on computer

5. Include your contact information

End your email with a professional and friendly closing like "Best," "Sincerely," "Thank You," or "Cheers." Be sure to include your contact information in your signature.

Typing on computer

Follow-up email templates

Below are several follow-up email templates you can use during your interview process.

Follow-up email after an interview template

Subject line: Following up regarding [insert position title]

Hey [interviewer's name],

Thank you so much for taking the time to interview me for [the position you're applying for] at [Company Name]. It was great to learn more about your [strategy / challenges / company values / insights].

I really enjoyed our conversation and it reaffirmed my interest in the job. I think I could make a real contribution to [specific goal or issue the interviewer raised]. In my role as a [insert current or most relevant position], I [insert STAR method answer that proves you can help with the goal or issue].

My experience and values really align with [company name] and I'm excited by the prospect of joining your team. Please feel free to contact me on [phone number] or [email address] if you need any additional information. I look forward to hearing from you.

Thanks,
[Your name]
Woman on phone

Follow-up email after phone interview template

Subject line: Thanks for the phone call

Hey [interviewer's name],

Thank you so much for taking the time to talk to me on the phone today. It was great to learn more about [the position you're applying for] and [company name]. I love the way you're thinking about [strategy / challenge / company values / insights].

I look forward to meeting you for an in-person interview and providng any additional information you need. Please see my attached resume and cover letter that outline my work experience in detail.

Thanks,
[Your name]
Job interview

Follow-up email after the second interview template

Subject line: Great to meet you again, [interviewer's name]

Hey [interviewer's name],

Thank you for the opportunity to come and chat about [the position] at [company name]. It was great to meet [new peoples' names]. It's reaffirmed my desire to work with [team name].

I've been thinking about [strategy / challenges / company values / insights] that we discussed and I have some ideas which I've attached to the email. Please let me know what you think, I'd be happy to flesh out any details you think are missing.

Thanks again for your time and advice and I look forward to your final decision on the job offer.

Thanks,
[Your name]
Job interview preparation

Follow-up email after no response template

Subject line: Checking in about [position] at [company name]

Hey [hiring manager's name],

Just checking in as you said in our last interview that you'd be making a final decision for the [position] by [established deadline].

I think I'm a great fit for the position and would love to come work with you and the team. Please let me know if you have an update or need any additonal details from me to help with the decision-making process.

Thanks,
[Your name]
Remote worker

Follow-up email after receiving competing offer template

Subject line: Following up on [position] at [company name]

Hey [hiring manager's name],

I wanted to let you know I've received an offer for a [position] at [other company name]. My deadline for accepting the offer is on [date].

I'd be happy to turn down that offer if you choose to hire me as your new [job title]. Please let me know if you're likely to reach a final decision before the deadline I've established with [other company name].

I think I'm a great fit for the position and would love to come work with you and the team. Please let me know if you have an update or need any additonal details from me to help with the decision-making process.

Thanks,
[Your name]
Remote worker

Follow-up email examples

Below are several examples of follow-up emails you can use during the interview process.

Follow-up email after an interview example

Subject line: Following up regarding Senior Software Engineer position

Hey Dan,

Thank you so much for taking the time to interview me for the Senior Software Engineer position at Atlassian. It was great to learn more about Atlassian's company values. I particularly love don’t #@!% the customer.

I really enjoyed our conversation and it reaffmired my interest in the job. I think I could make a real contribution to reducing the loading time of Jira. In my role as a Software Engineer, I tasked with reducing the time to first byte by 20%. To do this, I taught myself how to use Edge Functions which give you the benefits of static with the power of dynamic. By using Edge Functions we were able to reduce our code execution time by 100x.

My experience and values really align with Atlassian and I'm excited by the prospect of joining your team. Please feel free to contact me on 202-555-0147 or [email protected] I look forward to hearing from you.

Thanks,
Joe
Phone interview

Follow-up email after phone interview example

Subject line: Thanks for the phone call

Hey Sam,

Thank you so much for taking the time to talk to me on the phone today. It was great to learn more about the SEO manager position and Canva. I love the way you're thinking about growing international traffic.

I look forward to meeting you for an in-person interview and providng any additional information you need. This is my dream job so I'm super excited to hear from you. Please see my attached resume and cover letter that outline my work experience in detail.

Thanks,
Jon
Two coworkers

Follow-up email after the second interview example

Subject line: Great to meet you again, Clarence

Hey Clarence,

Thank you for the opportunity to come and chat about Product Designer position at Eight Sleep. It was great to meet Sam and John. It's reaffirmed my desire to work with the product team.

I've been thinking about how you said you wanted to improve the first user experience and I have some ideas which I've attached to the email. Please let me know what you think, I'd be happy to flesh out any details you think are missing.

Thanks again for your time and advice and I look forward to your final decision on the job offer.

Thanks,
Samantha
Two coworkers

Follow-up email after no response example

Subject line: Checking in about Product Manager position at Cointracker

Hey Josephine,

Just checking in as you said in our last interview that you'd be making a final decision for the Product Manager position by Monday.

I think I'm a great fit for the position and would love to come work with you and the team. Please let me know if you have an update or need any additonal details from me to help with the decision-making process.

Thanks,
Chloe
Man on bench checking phone

Follow-up email after receiving competing offer template

Subject line: Following up on Marketing Manager position at GitLab

Hey Eric,

I wanted to let you know I've received an offer for a Marketing Manager position at Webflow. My deadline for accepting the offer is next Friday.

I'd be happy to turn down that offer if you choose to hire me as your new Marketing Manager. Please let me know if you're likely to reach a final decision before the deadline I've established with Webflow.

I think I'm a great fit for the position and would love to come work with you and the team. Please let me know if you have an update or need any additional details from me to help with the decision-making process.

Thanks,
Patrick
Remote worker

Tips for writing a follow-up email or letter

  • Send an email: While handwritten notes can be great, time is of the essence during an active hiring process, so send an email within 24 hours of your job interview.
  • Show your enthusiasm: Hiring managers love to hire passionate people who care about the role and company. A good follow-up email is one of the best ways to reinforce our passion and emphasize that you're a good fit for the position within their organization.
  • Include additional information: If you forgot to share an important related experience or said that you could provide additional information after the interview, your thank-you email is the perfect place to do this. You can also use it to clarify anything you feel didn't come across as well as it should have in the interview.
  • Don't send it without proofreading it: Regardless of whether you send your thank-you note by email or mail, be sure to read the message out loud before sending it. Reading your email aloud will help you catch any grammatical errors or typos. You're still trying to make a good impression, so a well-written letter is vital. If you're sending an email, be sure to send a copy to yourself first so you can check the formatting.

Sign up to our newsletter

Get the latest posts, right in your inbox.

Read about our privacy policy

Featured articles

The ultimate resource for remote work – actionable insights and advice for remote job seekers, employees, and employers.

Read more on the blog