Looking for a job

Zainab Hammal

@zainabhammal

Executive Secretary & HR Coordinator at Oceanic Group & Bahamas Consulate, supporting the General Counsel and Group GMD and advancing HR transformation.

Pakistan

Message

At Oceanic Group & Bahamas Consulate, I support the General Counsel and Group GMD with day-to-day executive coordination, confidential corporate documentation, and meeting preparation.

I also support HR transformation by helping implement new policies, systems, and processes, and by working with HR teams to streamline operations and employee record management.

At Alam Law Firm - Canada, I drafted and filed legal documents, tracked case deadlines, researched legal issues, and helped coordinate communication with clients, courts, and opposing counsel.

Earlier, I held executive secretary, customer service, project manager, and administration and HR roles at Adidas UAE, Aster DM Healthcare UAE, Muller & Phipps, Ufone GSM, and Mobilink GSM. My work included executive calendar and meeting coordination, patient support, employee records, recruitment assistance, and office administration.

Experience

Work history, roles, and key accomplishments

Current

Executive Secretary & HR Coordinator

Current

Oceanic Group & Bahamas Consulate

Nov 2025 - Present (1 year)

Provide high-level executive support to the General Counsel and Group GMD, manage confidential legal and corporate documentation, and coordinate with internal and external stakeholders. Play a key role in HR transformation initiatives and support strategic planning and organizational development.

Executive Support Legal Documentation HR Transformation Calendar Management Meeting Coordination Confidentiality Stakeholder Management Strategic Planning

Legal Assistant (Remote)

Alam Law Firm

Dec 2023 - Oct 2025 (1 year 10 months)

Draft, proofread, and file legal documents including pleadings, motions, and discovery requests. Track case deadlines, conduct legal research, and coordinate communication with clients, courts, and opposing counsel.

Legal Document Drafting Proofreading Case Management Legal Research Client Communication Deadline Tracking

Project Manager

Adidas UAE

Aug 2020 - Oct 2023 (3 years 2 months)

Drafted, proofread, and filed legal documents including pleadings, motions, and discovery requests. Prepared legal correspondence, tracked case deadlines, and conducted legal research.

Legal Document Drafting Proofreading Case Management Legal Research Client Communication

Executive Secretary

Adidas UAE

Dec 2019 - Aug 2020 (8 months)

Attended meetings and prepared minutes, managed correspondence, arranged travel and accommodation for executives, and handled confidential documents. Maintained executives' calendars and coordinated meetings and conferences.

Meeting Minutes Calendar Management Travel Arrangements Confidentiality Correspondence Management Office Supplies Management

Customer Service Executive

Aster DM Healthcare UAE

Nov 2017 - Nov 2019 (2 years)

Assisted patients with appointment scheduling, registration, and inquiries, handled inbound and outbound calls, and coordinated with medical and administrative staff. Managed patient records and resolved complaints efficiently.

Customer Service Appointment Scheduling Patient Records Management Call Handling Complaint Resolution Data Entry

Executive Secretary to CEO

Muller & Phipps

Aug 2015 - Sep 2017 (2 years 1 month)

Managed calendar on Outlook for Managing Director, prepared minutes of meetings, scheduled and coordinated meetings and travel arrangements, and prepared documents and correspondence. Handled expense reports, conference calls, and invoice submissions.

Calendar Management Meeting Minutes Travel Arrangements Documentation Preparation Expense Reporting Conference Calls Invoice Processing

Admin & HR Executive

Ufone GSM

Dec 2008 - Dec 2014 (6 years)

Managed day-to-day administrative and human resource operations, maintained employee records, assisted in recruitment activities, and coordinated employee onboarding and exit processes. Prepared HR letters and employment contracts.

HR Operations Employee records management Recruitment Onboarding Offboarding HR Documentation Employment Contracts

Office Assistant / Administration

Mobilink GSM

Jun 2005 - Nov 2008 (3 years 5 months)

Handled incoming calls and communications, managed filing systems, greeted clients and visitors, updated paperwork, and maintained supply inventory. Created and maintained databases.

Call Handling Filing System Client Greeting Document Management Inventory Management Database Management