Open to opportunities

Mary Ann Ison

@maryannison

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Finance & administrative professional with 8+ years in bookkeeping, payroll, documentation, and client support.

Philippines

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What I'm looking for

I’m looking for a role where I can own bookkeeping/AP-AR, payroll processing, and documentation control—staying highly organized and reliable under pressure, while supporting teams with accurate government reporting and responsive client communication.

I’m a detail-oriented Finance, Administrative, and Documentation Specialist with over 8 years of experience across logistics, trucking, and corporate environments. I bring a strong background in bookkeeping, accounts payable and receivable, payroll processing, billing, and email and client communication.

In my current role as an Operations, Finance & Administrative Assistant, I manage accounts receivable and payable, including invoice preparation and billing monitoring. I also perform basic bookkeeping, payroll processing, disbursement, and expense monitoring with liquidation reports.

I’m trusted with government mandatory reporting, preparing and submitting SSS, PhilHealth, and Pag-IBIG reports and payments. I consolidate sales reports, track collected vs. uncollected invoices, and coordinate truck deliveries by updating delivery records—always with accuracy and confidentiality.

Earlier, I supported a General Manager as an Administrative Assistant / Document Control Custodian, handling document control, approvals, record management, and QMS monitoring reports. I also worked as an Inventory Analyst / Warehouse Assistant / Documentation Clerk, where I monitored inbound/outbound shipments, prepared delivery manifests, and verified physical inventory counts.

Experience

Work history, roles, and key accomplishments

Current

Operations & Finance Assistant

Current

Inocentes Trucking Express Corp

Jun 2022 - Present (4 years)

Managed accounts receivable and payable by preparing invoices and monitoring billing, and performed basic bookkeeping, payroll processing, and disbursements. Prepared SSS, PhilHealth, and Pag-IBIG reports and payments, tracked collected vs. uncollected invoices, and coordinated truck deliveries while supporting administrative and recruitment tasks.

Accounts Receivable Accounts Payable Invoice Processing Payroll Processing SSS PhilHealth Pag IBIG Reporting Sales Reporting Logistics Coordination Recruitment support Administrative Support

Document Control Custodian

All Systems Logistics, Inc.

Oct 2015 - Feb 2021 (5 years 4 months)

Provided direct administrative support to the General Manager by handling document control, approvals, and record management. Processed online payment requests and staff approvals via ERP and Sprout systems, and prepared reports, payments, and check requests for government contributions and utilities while monitoring licenses, permits, and insurance.

Document Control Record Management SSS PhilHealth Pag IBIG Payments License Permit & Insurance Monitoring Requests Preparation

Inventory & Warehouse Clerk

Kintetsu World Express (Philippines) Inc.

Apr 2014 - Sep 2015 (1 year 5 months)

Monitored incoming and outgoing warehouse shipments by preparing inbound and outbound delivery manifests and conducting physical inventory counts with document verification. Encoded shipment data, produced staging reports, coordinated with drivers, and handled damaged cargo reports.

Physical Inventory Counting Data Encoding Staging Reports Documentation Verification

Administrative Aide IV

Philippine General Hospital

Sep 2013 - Dec 2013 (3 months)

Processed PhilHealth transactions and prepared billing statements for patients. Assisted in issuing medical supplies and prescriptions, supported operating room requirements, and provided patient assistance in a project-based role.

Medical Supplies Issuance Patient Support Administrative Support Medical Documentation

General Clerk - World Cash Card

Metrobank Trust Company

Jan 2012 - Aug 2013 (1 year 7 months)

Answered client calls regarding activation of World Cash Cards and handled product and service inquiries related to Cash Card and Account Savings. Assisted PDOS lecturers in conducting financial literacy seminars and encoded client information to prepare and activate opened cards, supporting both skill and non-skill OFW and immigrant clients.

World Cash Card Activation Client Onboarding Financial Literacy Seminar Support Data Encoding Cash Card & Savings Product Support OFW Immigrant Client Support

Kitchen Crew

Jollibee

Nov 2006 - Jul 2011 (4 years 8 months)

Prepared and served food to customers while completing kitchen tasks such as garnishing and controlling product handling. Monitored lapsed items to support quality and food service standards.

Food Preparation Kitchen operations Customer Service Food Quality Control Waste Lapsed Item Monitoring

Virtual Assistant

Sun Life

Managed a private client’s personal Facebook account by responding to inquiries and messages professionally while maintaining confidentiality. Monitored and organized the client’s email inbox to ensure timely responses and follow-ups.

Customer Support Client Communication Confidentiality Administrative Support Virtual Assistance