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Busi Matheka

@busimatheka

Senior Executive Assistant at SMEC South Africa, supporting the Legal Director and coordinating confidential legal and commercial work.

South Africa

Message

At SMEC SOUTH AFRICA, I provide administrative and executive support to the Legal Director, coordinating legal, commercial, and departmental activities. I manage diaries and meetings, maintain contracts and SharePoint records, and handle confidential information with discretion.

Previously, I coordinated projects at NOTION CONSULTING and supported the General Manager at TRANSNET with complex schedules, Board and EXCO administration, governance documentation, and action tracking. My experience also includes administrative management, recruitment administration, and personal assistant support to a Managing Director.

Experience

Work history, roles, and key accomplishments

Current

Office Administrator – Legal Department

Current

SMEC South Africa

Jul 2024 - Present (2 years 4 months)

Provides administrative and executive support to the Legal Director, coordinating legal, commercial, and departmental activities. Manages executive diaries, meetings, travel, and confidential documentation.

Outlook Microsoft Word Excel PowerPoint Microsoft Teams SharePoint CRM Document Control Records Management Executive Support Meeting Coordination Travel Coordination Expense Claims Confidentiality

Project Coordinator

Notion Consulting

Oct 2017 - Mar 2024 (6 years 5 months)

Coordinated project schedules, meetings, administrative activities, and stakeholder inputs to support organized project delivery. Maintained project documentation and monitored tasks and deadlines.

Project Coordination Scheduling Documentation Stakeholder Management Reporting Deadline Management Communication Skills

Executive Assistant to the General Manager

Transnet

Nov 2008 - Mar 2017 (8 years 4 months)

Provided high-level executive support to the General Manager, coordinating complex diaries, meetings, and executive office activities. Managed Board and EXCO meetings, governance documentation, and action tracking.

Executive Support Diary Management Meeting Coordination Board Administration Executive Administration Governance Documentation Minutes Action Tracking SAP Invoice Review Travel Coordination Confidentiality

Administrative Manager

Louisa Mogudi & Associates

Jan 2008 - Oct 2008 (9 months)

Coordinated day-to-day administrative operations, meetings, scheduling, records, and correspondence. Liaised with stakeholders and maintained organized administrative processes.

Administration Scheduling Records Management Correspondence Stakeholder Liaison Office Operations

Recruitment Administrator

Mogale Solution Provider

Nov 2006 - Dec 2007 (1 year 1 month)

Coordinated recruitment documentation, scheduling, records, and recruitment-related communication. Maintained accurate records and supported timely processing of recruitment administration.

Recruitment Administration Documentation Scheduling Records Management Communication Skills

Personal Assistant to the Managing Director

Momentous Sports Corporation

Oct 2003 - Oct 2006 (3 years)

Provided personal assistant and administrative support to the Managing Director, including diary management, scheduling, meeting coordination, and office administration. Coordinated correspondence and business documentation.

Personal Assistant Diary Management Scheduling Meeting Coordination Office Administration Correspondence Documentation