Open to opportunities

Adina Rusu

@adinarusu

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Experienced executive assistant skilled in protocol, administration, archives, and executive-level support.

Romania

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What I'm looking for

I seek a role providing executive-level administrative support in a structured, collaborative organization where I can apply protocol, document management, and confidential communications to improve operational efficiency.

I am an experienced secretary and executive assistant with a long track record supporting directors, rectors and senior management in both public and private sectors. I specialize in diplomatic protocol, document confidentiality, and comprehensive administrative coordination.

Across roles at a university, insurance company, and private organizations, I have managed complex executive agendas, official correspondence, archival classification, and public relations. I consistently ensure timely, accurate transmission of communications and responses to official addresses.

I have led and trained teams of agents, administered document control and quality systems, and handled sensitive information in accordance with confidentiality rules. My strengths include organization, problem solving, and clear written and verbal communication in multiple languages.

I hold a university degree and a master's in management and marketing in sports, and I bring resilience, flexibility and a collaborative approach to supporting organizational leadership and operational excellence.

Experience

Work history, roles, and key accomplishments

Current

Directorate Secretary

Current

Private (unspecified)

Jul 2021 - Present (4 years 3 months)

Organizes and monitors the General Director's agenda, prepares official correspondence, manages confidential documents and archives, and provides administrative and public relations support at directorate level.

Calendar Management Confidentiality Public Relations Administrative Support

Insurance Agent

Omniasig VIG SA

Mar 2018 - Sep 2019 (1 year 6 months)

Managed voluntary property, personal and liability insurance contracts, met premium collection targets, trained and supervised agents, and handled claims investigations and compliance with regulatory requirements.

Insurance Sales Policy Administration Premium Collection Claims Investigation Regulatory Compliance Customer Service Risk Assessment

Assistant Manager

Profile Business Consulting SRL

Apr 2017 - Mar 2018 (11 months)

Provided administrative support at directorate level including agenda management, official correspondence, archive classification, audience planning and confidential communications.

Administrative Support Confidentiality Public Relations

Head of Rector's Office

Alexandru Ioan Cuza University

Mar 1994 - Nov 2016 (22 years 8 months)

Managed the Rector's agenda and official correspondence, ensured administrative operations and confidentiality, coordinated communications with ministries and institutions, and maintained the Rectorate archive and quality tracking.

Executive Support Quality Assurance Public Relations