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3 Real Estate Clerk Job Description Templates and Examples

Real Estate Clerks provide administrative support in the real estate industry, assisting with document preparation, record management, and communication between clients, agents, and legal professionals. They ensure that transactions and processes run smoothly by handling paperwork, scheduling, and maintaining accurate records. Junior clerks focus on learning and performing basic tasks, while senior clerks may take on more complex responsibilities and oversee junior staff.

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1. Junior Real Estate Clerk Job Description Template

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Junior Real Estate Clerk to join our dynamic team at [$COMPANY_NAME]. In this entry-level role, you will be responsible for supporting the administrative functions of our real estate department, ensuring the smooth processing of documents and contributing to the overall efficiency of our operations.

Responsibilities

  • Assist in the management of real estate transactions, including document preparation and data entry
  • Maintain organized records of real estate files and transactions, ensuring compliance with company policies
  • Coordinate with internal teams to facilitate the timely processing of real estate documents
  • Conduct research on property records and assist with the preparation of reports
  • Support the team in various administrative tasks as needed

Required and Preferred Qualifications

Required:

  • High school diploma or equivalent
  • Strong attention to detail and organizational skills
  • Ability to manage multiple tasks and prioritize effectively

Preferred:

  • Previous experience in an administrative role, preferably in real estate or a related field
  • Basic understanding of real estate terminology and processes

Technical Skills and Relevant Technologies

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Familiarity with real estate management software is a plus

Soft Skills and Cultural Fit

  • Strong verbal and written communication skills
  • Positive attitude and willingness to learn
  • Ability to work collaboratively within a team environment
  • Customer-focused mindset with a commitment to service excellence

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, including:

  • Health, dental, and vision insurance
  • Paid time off and holidays
  • Retirement savings plan
  • Opportunities for professional development and growth

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location

This role requires successful candidates to be based in-person at our office located in [$COMPANY_LOCATION].

2. Real Estate Clerk Job Description Template

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and motivated Real Estate Clerk to join our dynamic team at [$COMPANY_NAME]. In this pivotal role, you will support the administrative functions of our real estate operations, ensuring smooth transactions and maintaining accurate records. Your organizational skills will be crucial as you assist our team in managing property listings, client communications, and documentation processes.

Responsibilities

  • Assist in preparing and processing real estate documents including contracts, leases, and disclosures.
  • Maintain accurate and up-to-date records of property transactions and client information.
  • Coordinate appointments, showings, and open houses to facilitate property viewings.
  • Respond to inquiries from clients and provide information regarding property listings and services.
  • Support the real estate team in managing marketing materials and online property listings.
  • Ensure compliance with local real estate regulations and company policies.

Required and Preferred Qualifications

Required:

  • High school diploma or equivalent; additional education in real estate or business administration is a plus.
  • Proven experience in an administrative or clerical role, preferably in real estate.
  • Strong attention to detail and organizational skills.
  • Excellent communication skills, both verbal and written.

Preferred:

  • Familiarity with real estate terminology and practices.
  • Experience with real estate software and CRM systems.
  • Ability to multitask and manage competing priorities effectively.

Technical Skills and Relevant Technologies

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with real estate management software and online listing platforms.
  • Basic understanding of bookkeeping and financial record keeping.

Soft Skills and Cultural Fit

  • Strong interpersonal skills and ability to work collaboratively in a team environment.
  • Proactive attitude and willingness to learn and grow within the organization.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Benefits and Perks

In addition to a competitive salary, we offer a comprehensive benefits package which includes:

  • Health, dental, and vision insurance.
  • Retirement savings plan with company match.
  • Paid time off and holidays.
  • Opportunities for professional development and growth.

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer and is committed to creating a diverse and inclusive environment. We encourage applications from all qualified individuals without regard to race, color, religion, gender, national origin, age, disability, or any other protected status.

Location

This role requires successful candidates to be based in-person at our office located in [$COMPANY_LOCATION].

3. Senior Real Estate Clerk Job Description Template

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

As a Senior Real Estate Clerk at [$COMPANY_NAME], you will play a crucial role in managing real estate transactions and documentation processes. You will leverage your extensive knowledge of real estate regulations and practices to ensure compliance and efficiency. Your expertise will contribute to the smooth operation of our real estate functions while collaborating with various stakeholders.

Responsibilities

  • Oversee the preparation and review of real estate documents, including contracts, leases, and closing statements.
  • Ensure all transactions comply with local, state, and federal regulations.
  • Coordinate with real estate agents, attorneys, and clients to facilitate property transactions.
  • Maintain and organize real estate files and records in accordance with company policies.
  • Provide guidance and training to junior clerks and administrative staff on real estate processes.
  • Conduct research on property titles and zoning laws to assist in transaction evaluations.

Required and Preferred Qualifications

Required:

  • 5+ years of experience in real estate administration or a related field.
  • Strong understanding of real estate documents and transaction processes.
  • Proficient in real estate software and Microsoft Office Suite.
  • Excellent organizational skills and attention to detail.
  • Strong communication skills, both verbal and written.

Preferred:

  • Associate degree in Business Administration, Real Estate, or a related field.
  • Experience with property management software.
  • Knowledge of local real estate laws and regulations.

Technical Skills and Relevant Technologies

  • Proficiency in real estate management software and databases.
  • Experience with document management systems.
  • Familiarity with geographic information systems (GIS) for property mapping.

Soft Skills and Cultural Fit

  • Strong problem-solving abilities and analytical skills.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Demonstrated ability to maintain confidentiality and handle sensitive information.
  • Proactive approach to identifying and resolving issues.
  • A collaborative mindset with a focus on team success and client satisfaction.

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, including:

  • Health, dental, and vision insurance
  • Retirement savings plan with company matching
  • Flexible working hours and remote work options
  • Professional development opportunities and training programs
  • Paid time off and holidays

Equal Opportunity Statement

[$COMPANY_NAME] is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

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