5 Billing Assistant Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Billing Assistant to join our finance team at [$COMPANY_NAME]. In this role, you will be integral in managing billing processes, ensuring timely invoicing, and maintaining accurate financial records. Your contributions will help streamline our financial operations and enhance our customer satisfaction by ensuring accurate and prompt billing.

Responsibilities

• Assist in the preparation and issuance of customer invoices, ensuring accuracy and compliance with internal procedures.
• Monitor accounts receivable, follow up on outstanding invoices, and assist with collections as necessary.
• Maintain organized financial records and ensure proper documentation of all billing transactions.
• Collaborate with the finance team to reconcile discrepancies in billing and resolve customer inquiries promptly.
• Support the implementation of billing software and contribute to process improvements for efficiency.
• Prepare regular reports on billing activities and account status for management review.

Required Qualifications

• Associate degree in finance, accounting, or a related field, or equivalent work experience.
• 1+ years of experience in billing, accounts payable, or accounts receivable.
• Strong attention to detail and organizational skills with the ability to manage multiple tasks effectively.
• Proficiency in Microsoft Office Suite, particularly Excel, and familiarity with billing software.
• Excellent communication skills, both verbal and written, to interact with customers and internal teams.

Preferred Qualifications

• Experience with accounting software such as QuickBooks, Xero, or similar platforms.
• Basic understanding of accounting principles and financial regulations.
• Ability to work independently and as part of a team in a fast-paced environment.

Benefits and Perks

At [$COMPANY_NAME], we believe in rewarding our employees for their hard work. Our benefits package includes:

• Competitive salary
• Comprehensive health benefits including medical, dental, and vision coverage
• Flexible work arrangements
• Generous paid time off and holiday schedule
• Opportunities for professional development and growth

Equal Opportunity Statement

[$COMPANY_NAME] is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and analytical Billing Specialist to join our financial operations team at [$COMPANY_NAME]. In this pivotal role, you will manage and oversee billing processes, ensuring accuracy and efficiency in invoicing and collections while maintaining strong relationships with our clients. Your contributions will directly support our mission to deliver exceptional service and value to our customers.

Responsibilities

• Prepare, issue, and follow up on invoices to customers in a timely manner while ensuring compliance with company policies
• Monitor accounts receivable aging reports and initiate collection activities as necessary
• Collaborate with cross-functional teams to resolve billing discrepancies and provide exceptional customer service
• Maintain accurate billing records and documentation for auditing purposes
• Assist in the development and implementation of billing processes and systems to enhance efficiency
• Contribute to month-end closing activities, including reconciliation of accounts and reporting

Required and Preferred Qualifications

Required:

• 2+ years of experience in billing, accounts receivable, or related financial roles
• Strong understanding of billing processes, invoicing, and collections
• Proficiency in accounting software and Microsoft Excel

Preferred:

• Experience with ERP systems, such as NetSuite or SAP
• Knowledge of relevant regulations and compliance standards in billing practices
• Certification in billing or accounting is a plus

Technical Skills and Relevant Technologies

• Proficient in using accounting software and spreadsheet applications
• Ability to analyze financial data and generate reports
• Experience with data entry and management in billing systems

Soft Skills and Cultural Fit

• Excellent attention to detail and organizational skills
• Strong communication skills, both written and verbal
• Proactive problem solver with a customer-centric approach
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• A collaborative team player who thrives in a dynamic work culture

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Our full-time employees enjoy a comprehensive benefits package, which may include:

• Health, dental, and vision insurance
• Retirement plans with company matching
• Generous paid time off and holidays
• Professional development and training opportunities
• Flexible work arrangements, including the hybrid work model

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity and inclusion and is proud to be an Equal Opportunity Employer. We encourage applications from individuals of all backgrounds and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other basis protected by applicable law.

Location

This role operates in a hybrid work environment, requiring candidates to work from the office at least 3 days a week at [$COMPANY_LOCATION].

We encourage applicants to apply even if they do not meet all the listed qualifications. Your unique experiences and perspectives may be just what we are looking for!

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and experienced Senior Billing Specialist to join our dynamic finance team at [$COMPANY_NAME]. In this role, you will leverage your expertise in billing processes to ensure the accuracy and timeliness of invoicing while improving our billing systems and practices. You will collaborate closely with cross-functional teams, including sales and customer service, to deliver exceptional service to our clients and facilitate smooth financial operations.

Responsibilities

• Oversee the entire billing cycle, ensuring accurate invoicing for services rendered and adherence to company policies
• Identify, analyze, and resolve billing discrepancies, proactively communicating with clients and internal teams
• Implement and refine billing processes and systems to enhance efficiency and accuracy, including utilizing automation tools
• Collaborate with sales and customer service teams to address customer inquiries and provide support for complex billing issues
• Prepare and present monthly billing reports, analyzing key metrics to drive improvements in billing operations
• Stay current with industry trends and regulatory changes affecting billing processes to ensure compliance and best practices

Required and Preferred Qualifications

Required:

• 5+ years of experience in billing, accounts receivable, or finance, with a focus on service-based industries
• Strong understanding of billing software and ERP systems; proficiency in Excel for data analysis
• Exceptional attention to detail and accuracy in financial reporting
• Excellent communication skills, both written and verbal, to effectively liaise with clients and stakeholders

Preferred:

• Experience with implementing billing systems or process improvements in a fast-paced environment
• Knowledge of relevant regulations and compliance requirements in billing
• Certification in billing or finance-related fields (e.g., Certified Billing and Coding Specialist, or similar)

Technical Skills and Relevant Technologies

• Proficiency in billing software (e.g., QuickBooks, Bill.com) and ERP systems
• Familiarity with data analysis tools and reporting software
• Experience with automation tools to streamline billing processes

Soft Skills and Cultural Fit

• Strong analytical and problem-solving skills, with a proactive approach to resolving billing issues
• Ability to work collaboratively in a team-oriented environment while managing individual responsibilities
• Adaptability to changing priorities and a fast-paced work environment
• Commitment to delivering exceptional customer service and fostering positive client relationships

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Flexible working hours and a remote-first culture
• Comprehensive health, dental, and vision insurance
• Retirement savings plan with company match
• Generous paid time off and holidays
• Professional development opportunities and training programs

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds to apply, even if they do not meet all the qualifications outlined above.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Billing Coordinator to join our finance team at [$COMPANY_NAME]. This role is crucial in ensuring the accuracy and efficiency of our billing processes. You will collaborate with various departments to manage billing inquiries, maintain accurate records, and support the overall financial operations of the company.

Responsibilities

• Process and manage billing transactions, including invoicing and payment processing, with a focus on accuracy and timeliness.
• Collaborate with internal teams to resolve billing discrepancies and address customer inquiries related to invoices and payments.
• Maintain accurate and organized billing records, ensuring compliance with internal policies and external regulations.
• Assist in the preparation of financial reports related to billing activities and contribute to month-end closing processes.
• Support audits by providing necessary documentation and responding to inquiries regarding billing practices.
• Continuously identify and implement process improvements to enhance billing efficiency and accuracy.

Required and Preferred Qualifications

Required:

• Associate's degree in finance, accounting, or related field, or equivalent experience.
• 2+ years of experience in billing, accounts receivable, or a related financial position.
• Strong attention to detail and exceptional organizational skills.
• Proficiency in Microsoft Excel and familiarity with billing software or ERP systems.

Preferred:

• Bachelor's degree in finance, accounting, or business administration.
• Experience with invoicing and payment systems specific to the industry sector.
• Knowledge of relevant regulations and compliance related to billing practices.

Technical Skills and Relevant Technologies

• Proficiency in Microsoft Office Suite, particularly Excel, for data analysis and reporting.
• Familiarity with accounting software (e.g., QuickBooks, SAP, or similar systems).
• Understanding of billing and invoicing best practices and financial reporting principles.

Soft Skills and Cultural Fit

• Excellent verbal and written communication skills, with the ability to explain complex billing issues clearly.
• Strong problem-solving skills and a proactive approach to resolving issues.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• Demonstrated ability to manage multiple tasks and meet deadlines.

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, which may include:

• Health, dental, and vision insurance.
• Retirement savings plan with company match.
• Paid time off and holidays.
• Professional development opportunities.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity and inclusion in the workplace and is proud to be an Equal Opportunity Employer. We encourage all qualified applicants to apply, regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or any other status protected by applicable law.

Location

This role requires successful candidates to be based in-person at our office located in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a meticulous and strategic Billing Manager to oversee our billing operations within [$COMPANY_NAME]. This role will involve ensuring accuracy in invoicing, managing billing processes, and optimizing revenue collection strategies. As a Billing Manager, you will lead a team dedicated to providing exceptional service while implementing best practices to enhance operational efficiency.

Responsibilities

• Manage and oversee billing operations to ensure timely and accurate invoicing for all clients
• Lead the billing team in daily activities, ensuring compliance with company policies and industry regulations
• Develop and implement billing processes and procedures to improve efficiency and accuracy
• Collaborate with cross-functional teams to resolve billing discrepancies and streamline the billing workflow
• Analyze billing data to identify trends and areas for improvement, presenting findings to senior management
• Provide training and support to team members to enhance their skills and knowledge in billing practices
• Ensure compliance with financial regulations and reporting requirements

Required and Preferred Qualifications

Required:

• Bachelor's degree in Finance, Accounting, or a related field
• 5+ years of experience in billing or accounts receivable management
• Strong understanding of billing software and financial systems
• Proven track record of managing a team and driving performance improvements

Preferred:

• Experience with ERP systems such as SAP, Oracle, or similar
• Knowledge of relevant tax regulations and compliance requirements
• Certifications such as Certified Billing and Coding Specialist (CBCS) or similar

Technical Skills and Relevant Technologies

• Proficiency in billing software and Microsoft Excel
• Experience with data analysis tools and financial reporting
• Familiarity with revenue recognition standards and practices

Soft Skills and Cultural Fit

• Exceptional attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Excellent communication and interpersonal skills, with a focus on collaboration
• Ability to thrive in a fast-paced, dynamic environment
• A proactive mindset with a commitment to continuous improvement

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Generous paid time off and holiday schedule
• Opportunities for professional development and advancement
• Employee wellness programs and resources

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds and experiences to apply, even if you don't meet all the qualifications listed. Your unique perspective is valuable to us!