5 Billing Administrator Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Junior Billing Administrator to join our finance team at [$COMPANY_NAME]. In this role, you will support the billing operations, ensuring accuracy and compliance while assisting in various administrative tasks related to billing processes and customer accounts.

Responsibilities

• Assist in the preparation and issuance of invoices, ensuring accuracy and compliance with company policies
• Maintain accurate billing records, updating customer information and transaction details
• Collaborate with cross-functional teams to resolve billing discrepancies and customer inquiries
• Support month-end closing processes by preparing necessary reports and reconciliations
• Provide administrative support for billing audits and compliance documentation

Required and Preferred Qualifications

Required:

• Bachelor’s degree in finance, accounting, or a related field
• 0-2 years of experience in billing, accounts receivable, or finance
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel and familiarity with billing software

Preferred:

• Experience with financial software such as QuickBooks, SAP, or similar
• Basic understanding of accounting principles

Technical Skills and Relevant Technologies

• Proficient in Microsoft Office Suite, particularly Excel for data analysis and reporting
• Familiarity with billing systems and databases

Soft Skills and Cultural Fit

• Excellent verbal and written communication skills
• Ability to work collaboratively within a team environment
• Proactive approach to problem-solving and attention to detail
• Willingness to learn and adapt in a fast-paced environment

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and holidays
• Professional development opportunities

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Billing Administrator to join our finance team. In this role, you will be responsible for managing billing processes, ensuring accurate invoicing, and maintaining relationships with clients to facilitate seamless transactions. Your expertise will play a crucial role in optimizing our billing operations and contributing to our overall financial health.

Responsibilities

• Oversee the billing cycle from invoice generation to payment processing, ensuring accuracy and timeliness
• Collaborate with internal departments to resolve billing discrepancies and answer client inquiries
• Maintain and update billing records and client information in the financial system
• Generate financial reports to identify trends, discrepancies, and opportunities for process improvements
• Assist in the development and implementation of billing policies and procedures
• Support audits and provide documentation as required

Required and Preferred Qualifications

Required:

• 2+ years of experience in a billing or accounts receivable role
• Proficiency in billing software and Microsoft Excel
• Strong attention to detail and problem-solving skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Preferred:

• Experience with ERP systems
• Familiarity with accounting principles and practices
• Excellent communication skills, both verbal and written

Technical Skills and Relevant Technologies

• Proficient in billing software such as QuickBooks, FreshBooks, or similar
• Experience with data entry and database management
• Strong analytical skills to interpret billing data and reports

Soft Skills and Cultural Fit

• Strong organizational and time-management skills
• Ability to work independently and collaboratively within a team
• Proactive mindset with a focus on continuous improvement
• Exceptional interpersonal skills to build relationships with clients and colleagues

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Flexible work hours
• Health, dental, and vision insurance
• Retirement savings plan with company match
• Professional development opportunities
• Generous paid time off policy

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We welcome applicants from all backgrounds and walks of life and are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

We encourage applicants who may not meet all the qualifications to apply and share their unique experiences.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

As a Senior Billing Administrator at [$COMPANY_NAME], you will play a crucial role in managing the billing processes and ensuring accuracy in financial transactions. This position requires a blend of technical expertise and leadership skills to streamline billing operations while providing exceptional service to our clients.

Responsibilities

• Oversee the end-to-end billing cycle, including invoicing, payment processing, and reconciliation of accounts
• Lead initiatives to enhance billing processes, ensuring compliance with internal controls and regulatory requirements
• Collaborate with cross-functional teams to resolve billing discrepancies and improve overall customer satisfaction
• Mentor junior billing staff and provide training on billing systems and best practices
• Generate and analyze billing reports to identify trends, discrepancies, and areas for improvement
• Act as the primary point of contact for internal and external stakeholders regarding billing inquiries and issues

Required and Preferred Qualifications

Required:

• 5+ years of experience in billing administration or financial operations
• Proven expertise in billing software and financial management systems
• Strong analytical skills with the ability to interpret complex data and generate actionable insights
• Excellent organizational and multitasking abilities, with a keen attention to detail

Preferred:

• Bachelor's degree in Finance, Accounting, or a related field
• Experience in a hybrid work environment, demonstrating adaptability to changing circumstances
• Familiarity with industry-specific billing practices and regulations

Technical Skills and Relevant Technologies

• Proficient in billing software such as QuickBooks, SAP, or similar
• Advanced Excel skills for data analysis and reporting
• Experience with CRM systems and financial reporting tools

Soft Skills and Cultural Fit

• Strong interpersonal skills, with the ability to build relationships across teams
• Proactive problem solver, able to navigate complex billing challenges
• Adaptable and resilient, thriving in a dynamic, fast-paced environment
• Commitment to continuous learning and professional development

Benefits and Perks

Comprehensive benefits package including competitive salary, health insurance, retirement plans, and professional development opportunities.

Equal Opportunity Statement

[$COMPANY_NAME] is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Location

This is a hybrid position, requiring candidates to work from the office at least 3 days a week in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Billing Supervisor to lead our billing operations and ensure the accuracy and timeliness of billing processes. This role is crucial in driving efficiency within our billing team and collaborating with various departments to enhance our billing systems and strategies.

Responsibilities

Team Leadership and Management:

• Supervise and mentor billing staff, fostering a culture of excellence and continuous improvement
• Conduct regular training sessions to ensure team members are up-to-date with billing policies and procedures
• Oversee daily billing operations, ensuring team adherence to established workflows and timelines

Process Optimization:

• Analyze current billing processes and identify areas for improvement, implementing changes as necessary
• Develop and maintain billing metrics to measure performance and ensure compliance with internal controls
• Collaborate with IT to enhance billing systems and implement automation where feasible

Cross-Department Collaboration:

• Work closely with finance, sales, and customer service teams to resolve billing discrepancies and enhance customer satisfaction
• Provide insights and recommendations to management regarding billing policies and practices
• Act as a point of contact for escalated billing issues and provide timely resolutions

Required Qualifications

• 5+ years of experience in billing, accounts receivable, or finance with at least 2 years in a supervisory role
• Proven ability to lead teams and manage multiple projects in a fast-paced environment
• Strong understanding of billing systems and processes, with a focus on accuracy and efficiency
• Excellent analytical skills and attention to detail
• Proficiency in billing software and MS Excel

Preferred Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field
• Experience with ERP systems and data analysis tools
• Knowledge of relevant regulatory requirements and compliance standards

Technical Skills and Relevant Technologies

• Expertise in billing software and databases
• Familiarity with financial reporting and analysis tools
• Experience with CRM platforms and integration with billing systems

Soft Skills and Cultural Fit

• Strong leadership and interpersonal skills, with the ability to motivate and develop a team
• Excellent communication skills, both verbal and written
• Ability to adapt to changing environments and effectively manage competing priorities
• Proactive problem solver with a customer-centric approach

Benefits and Perks

Salary range: [$SALARY_RANGE]

We offer a comprehensive benefits package that may include:

• Health, dental, and vision insurance
• 401(k) with competitive company match
• Generous paid time off and flexible working hours
• Professional development opportunities
• Wellness programs and stipends

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, genetics, disability, age, or veteran status.

Location

This is a fully remote position. While we welcome applicants from various locations, candidates must be eligible to work in the country where [$COMPANY_NAME] operates.

We encourage applicants who may not meet all the qualifications to apply, as we value diverse perspectives and experiences.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a strategic and detail-oriented Billing Manager to lead our billing operations at [$COMPANY_NAME]. In this role, you will drive billing accuracy, optimize revenue cycle processes, and ensure compliance with financial regulations. You will collaborate closely with cross-functional teams to enhance our billing system, providing insights and improving customer experience.

Responsibilities

• Oversee the entire billing process, ensuring timely and accurate invoicing and collections
• Implement and maintain billing policies and procedures to enhance operational efficiency
• Analyze billing data to identify trends, variances, and opportunities for improvement
• Collaborate with finance, sales, and customer service teams to resolve billing discrepancies and enhance customer satisfaction
• Manage a team of billing specialists, providing mentorship and fostering professional growth
• Ensure compliance with relevant regulations and internal controls
• Develop and present regular reports to senior management on billing performance and key metrics

Required and Preferred Qualifications

Required:

• Bachelor's degree in finance, accounting, or a related field
• 5+ years of experience in billing, accounts receivable, or related finance roles
• Strong understanding of billing software and financial management systems
• Proven track record in process improvement and team leadership
• Exceptional analytical skills with a focus on detail

Preferred:

• Experience in a SaaS or subscription-based business model
• Knowledge of relevant billing regulations and compliance standards
• Proficiency with data analysis tools and reporting software

Technical Skills and Relevant Technologies

• Deep expertise in billing systems such as NetSuite, Zuora, or similar
• Strong proficiency in Excel and data manipulation
• Familiarity with ERP systems and their integration with billing processes

Soft Skills and Cultural Fit

• Excellent communication and interpersonal skills, with the ability to work collaboratively across teams
• Strong problem-solving abilities and a proactive approach to challenges
• Capacity to thrive in a fast-paced, dynamic environment while maintaining a positive attitude
• A commitment to fostering a diverse and inclusive workplace

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Comprehensive health insurance plans
• Retirement savings plans with employer matching
• Generous paid time off and holidays
• Professional development opportunities and training programs
• Flexible working hours and remote work options

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer and welcome applicants from all backgrounds and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation, or any other basis protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

We encourage applicants from all backgrounds to apply, even if they do not meet every single qualification listed. We believe that diverse perspectives lead to better outcomes and innovation.