6 Billing Representative Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented and strategic Billing Supervisor to join the finance team at [$COMPANY_NAME]. In this pivotal role, you will oversee the billing operations, ensuring accuracy and efficiency in our processes while leading a team of billing specialists. You'll play a crucial part in streamlining billing procedures and enhancing customer satisfaction through exceptional service delivery.

Responsibilities

• Supervise and mentor a team of billing specialists, fostering a culture of continuous improvement and high performance.
• Ensure timely and accurate invoicing by implementing effective billing processes and procedures.
• Review and approve billing adjustments, credits, and reconciliations to maintain integrity in financial reporting.
• Collaborate with other departments to resolve billing discrepancies and enhance cross-functional workflows.
• Conduct regular audits of billing records to ensure compliance with company policies and regulations.
• Analyze billing data to identify trends, inefficiencies, and opportunities for optimization.

Required and Preferred Qualifications

Required:

• Bachelor's degree in Finance, Accounting, or a related field.
• 5+ years of experience in billing or accounts receivable management, including supervisory experience.
• Strong knowledge of billing software and financial systems.
• Proven ability to lead a team, drive process improvements, and enhance operational efficiency.

Preferred:

• Experience in the [specific industry relevant to the company] sector.
• Advanced knowledge of billing regulations and compliance standards.
• Proficiency in data analysis tools and techniques.

Technical Skills and Relevant Technologies

• Deep familiarity with billing software, ERP systems, and Microsoft Excel.
• Experience with data analytics and reporting tools.
• Understanding of financial regulations and compliance requirements.

Soft Skills and Cultural Fit

• Exceptional analytical and problem-solving skills.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Detail-oriented with a strong commitment to accuracy and quality.
• A proactive approach to identifying challenges and implementing solutions.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance.
• Retirement savings plans with company matching.
• Professional development opportunities and tuition reimbursement.
• Flexible work arrangements to promote work-life balance.
• Generous paid time off policy.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity and inclusion in the workplace and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by applicable law.

Location

This is a hybrid position, requiring successful candidates to work from the office at least 3 days a week in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

As a Billing Specialist at [$COMPANY_NAME], you will play a critical role in managing and optimizing our billing processes. You will be responsible for ensuring accurate invoicing, timely collections, and providing exceptional support to our clients. This position requires a meticulous attention to detail and the ability to collaborate closely with both internal teams and external customers.

Responsibilities

• Process and generate invoices accurately and efficiently based on contracts and agreed terms
• Monitor accounts receivable and follow up on outstanding invoices to ensure timely payments
• Resolve billing discrepancies and inquiries from clients and internal stakeholders
• Collaborate with finance and accounting teams to ensure alignment on billing processes and policies
• Contribute to the continuous improvement of billing procedures and systems to enhance efficiency
• Prepare and present regular reports on billing activities, collections, and outstanding receivables

Required and Preferred Qualifications

Required:

• 2+ years of experience in billing, accounts receivable, or related field
• Strong understanding of billing practices and financial procedures
• Proficient in using accounting software and Microsoft Office Suite, particularly Excel
• Excellent organizational skills and attention to detail
• Ability to work collaboratively in a team-oriented environment

Preferred:

• Experience with ERP systems (e.g., SAP, Oracle)
• Knowledge of compliance and regulatory requirements related to billing
• Familiarity with revenue recognition principles

Technical Skills and Relevant Technologies

• Proficiency in billing software and accounting tools
• Experience with data management and reporting tools
• Ability to leverage technology for automation and process improvement

Soft Skills and Cultural Fit

• Strong communication skills, both verbal and written
• Customer-focused mindset with a commitment to service excellence
• Problem-solving orientation with a proactive approach to challenges
• Adaptability and willingness to embrace change in a dynamic environment

Benefits and Perks

We offer a competitive salary and benefits package, including:

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Generous paid time off and flexible working arrangements
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location

This is a hybrid position, requiring a successful candidate to work from our office at least 3 days a week while also allowing for remote work flexibility.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive Senior Billing Representative to join our finance team at [$COMPANY_NAME]. In this critical role, you will oversee billing operations, ensuring accuracy and timeliness in invoicing processes while maintaining strong relationships with clients and internal stakeholders.

Responsibilities

• Manage and oversee the entire billing cycle, from invoice generation to payment collection and reconciliation
• Ensure accurate billing by reviewing contracts and agreements for compliance with company policies
• Collaborate with cross-functional teams to resolve billing discrepancies and client inquiries
• Monitor accounts receivable aging and implement strategies for prompt collections
• Develop and maintain detailed billing reports, providing insights into billing performance and trends
• Train and mentor junior billing staff, fostering a culture of excellence and continuous improvement

Required and Preferred Qualifications

Required:

• 5+ years of experience in billing or accounts receivable, preferably in a senior role
• Strong understanding of billing software and financial reporting
• Excellent analytical skills with a keen eye for detail
• Proven ability to manage multiple priorities in a fast-paced environment

Preferred:

• Experience in a SaaS or technology-driven environment
• Familiarity with ERP systems and advanced Excel functions
• Certification in billing or finance-related fields

Technical Skills and Relevant Technologies

• Proficiency in billing and invoicing software (e.g., QuickBooks, NetSuite)
• Advanced skills in Excel for data analysis and reporting
• Experience with CRM systems for managing customer interactions

Soft Skills and Cultural Fit

• Exceptional verbal and written communication skills
• Strong interpersonal skills, capable of building rapport with clients and colleagues
• Detail-oriented with a commitment to maintaining high standards of accuracy
• Ability to work independently and as part of a collaborative team

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• 401(k) plan with company match
• Generous paid time off policy
• Flexible working hours and remote work opportunities
• Professional development and training programs

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity and inclusion in the workplace and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, or any other characteristic protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Billing Representative to join our financial operations team. In this role, you will manage billing processes and ensure accurate invoicing for our clients while providing exceptional customer service to enhance client satisfaction. You will play a key role in maintaining the integrity of our billing systems and contributing to the overall financial health of the organization.

Responsibilities

• Process and generate invoices accurately and in a timely manner, ensuring adherence to billing schedules
• Respond to billing inquiries and resolve discrepancies with a focus on customer satisfaction
• Collaborate with cross-functional teams to ensure seamless billing operation and support
• Maintain and update customer account records in the billing system
• Perform regular audits of billing data to identify and rectify errors
• Assist in month-end closing processes related to billing and revenue recognition

Required and Preferred Qualifications

Required:

• Associate degree in Finance, Accounting, or a related field
• 1-3 years of experience in billing, accounts receivable, or a similar role
• Strong attention to detail and accuracy in financial data entry
• Proficient in Microsoft Excel and experience with billing software

Preferred:

• Bachelor's degree in Finance, Accounting, or related field
• Experience with ERP systems and financial reporting tools
• Knowledge of accounting principles and regulations

Technical Skills and Relevant Technologies

• Proficiency in billing software such as QuickBooks, FreshBooks, or similar
• Familiarity with CRM systems and data management tools
• Basic understanding of financial reporting and analysis

Soft Skills and Cultural Fit

• Excellent verbal and written communication skills
• Strong analytical and problem-solving abilities
• Ability to work independently and collaboratively within a team
• Customer-focused mindset with a commitment to service excellence
• Adaptable and able to thrive in a fast-paced environment

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, including:

• Health, dental, and vision insurance
• Retirement savings plans with company match
• Flexible work hours and remote work options
• Professional development opportunities
• Paid time off and holidays

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We welcome applicants from all backgrounds and walks of life, and we encourage you to apply even if you don't meet all the qualifications outlined. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, or any other characteristic protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Junior Billing Representative to join our dynamic finance team. In this entry-level role, you will assist in managing billing processes, ensuring accuracy in invoicing, and providing exceptional customer service to our clients. This is a fantastic opportunity to grow your career in finance and gain hands-on experience in billing operations.

Responsibilities

• Assist in the preparation and issuance of invoices to clients in a timely manner
• Maintain accurate billing records and ensure all transactions are properly documented
• Respond to client inquiries regarding billing discrepancies and provide resolution
• Collaborate with the finance team to streamline billing processes and improve efficiency
• Support month-end closing activities related to billing and revenue recognition

Required and Preferred Qualifications

Required:

• Associate's degree in finance, accounting, or related field
• Strong attention to detail and organizational skills
• Basic understanding of billing processes and financial transactions
• Proficient in Microsoft Excel and other office software

Preferred:

• Experience in a billing or accounts receivable role, even in an internship capacity
• Familiarity with billing software or ERP systems

Technical Skills and Relevant Technologies

• Proficiency in Microsoft Office Suite, particularly Excel
• Basic knowledge of accounting principles and billing software
• Ability to learn new software tools quickly

Soft Skills and Cultural Fit

• Excellent communication skills, both verbal and written
• Ability to work collaboratively in a team environment
• Strong problem-solving abilities and a proactive mindset
• Willingness to learn and adapt in a fast-paced environment

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and flexible working hours
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location

This is a fully remote position.