General Virtual Assistant with Paralegal/Law Firm Experience (For Pooling)

General Virtual Assistant (Remote)

Legal Document Management:

• Store, organize, and maintain legal files, contracts, and case-related documents.
• Draft and format legal documents such as NDAs, client agreements, demand letters, and legal memos (under supervision).
• Assist in preparing discovery documents and managing case deadlines.

Administrative & Research Support:

• Conduct legal research and summarize findings from public sources, case law, and government websites.
• Track court dates, hearings, client appointments, and ensure timely calendar updates.
• Prepare lead lists, transcribe meeting notes or depositions, and summarize research data.

Client & Case Coordination:

• Coordinate meetings between attorneys and clients, manage calendars, and prevent scheduling conflicts.
• Respond to client inquiries professionally, make follow-up calls, and schedule appointments.

Billing & Invoicing:

• Create and send client invoices, track payments, and log billable hours.
• Maintain accurate records of expenses and case-related costs.

CRM & Case Management:

• Input and update client and case information into CRMs or case management systems.
• Organize case notes, track communication logs, and assist in internal project monitoring.

Email & Communication Support:

• Manage inboxes, draft responses, follow up on client communication, and flag urgent emails.
• Coordinate internal and external communications on behalf of the legal team.

Travel & General Admin Support:

• Book travel accommodations for legal professionals when needed.
• Assist with document preparation for client meetings, hearings, and conferences.
• Perform ad hoc administrative tasks as assigned.

Qualifications:

• At least 6 months to 1 year of experience as a Virtual Assistant
• Experience working in a legal setting or with a law firm is highly preferred
• Knowledge of basic legal terms, document formatting, and legal research tools is a plus
• At least 18 years of age and completed Senior High School
• Excellent phone, email, and instant messaging communication skills
• Solid organizational & time management skills
• Able to work on a graveyard shift
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Proficient in MS Office and Google Workspace (Docs, Sheets, Calendar, Drive)
• Familiarity with legal or task management tools (e.g., Clio, MyCase, Trello, or Notion) is a plus
• Proactive attitude & willingness to be trained

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Salary Package (with HMO):

• Entry Level (1-3 years of experience): Up to PHP 25,500
• Intermediate Level (3-5 years of experience): Up to PHP 34,000
• Expert Level (5+ years of experience): Up to PHP 39,500

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
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