Virtual Assistant - Transaction Coordinator / Closing Specialist

We Clone You is a leading virtual assistant company that specializes in providing world-class virtual assistance to help businesses scale efficiently and sustainably. We partner with U.S.-based real estate professionals to provide highly skilled operational support across transaction and closing workflows.

We are currently hiring for two distinct real estate support roles to join our clients’ teams:

• Transaction Coordinator
• Data entry into compliance software and internal systems;
• Support licensed agents with back-end transaction tasks;
• Schedule inspections and manage limited transaction-related communication;
• Maintain and update transaction records in Trello;
• Ensure all documentation is complete, accurate, and compliant;
• Follow established internal processes without high-level decision-making;
• Closing Manager (Contract-to-Close Ownership)
• Manage real estate transactions from contract to close (buyer & seller sides);
• Handle 20+ active files simultaneously;
• Track deadlines, contingencies, compliance requirements, and milestones;
• Prepare, review, and organize contracts, disclosures, addendums, and closing statements;
• Serve as the primary point of contact for clients, agents, lenders, title & escrow;
• Schedule inspections, appraisals, title work, and closings;
• Maintain clean and compliant digital transaction files;
• Use Lofty CRM, SkySlope, SISU, and Google Drive;
• Identify workflow inefficiencies and propose process improvements;
• Support multiple agents with consistent execution;

While both roles operate within the real estate transaction lifecycle, they differ in scope, responsibility, and level of ownership. Candidates will be evaluated and matched to the role that best aligns with their experience and skill set.

In these roles, you will be responsible for supporting real estate transactions from contract execution through closing, either by executing structured back-end coordination tasks or by fully managing transactions and stakeholder communication from start to finish.

Requirements

• 1+ year managing U.S. real estate transactions (contract-to-close);

• Strong understanding of U.S. real estate contracts and compliance;
• High attention to detail and strong organizational skills;
• Excellent written and spoken English;
• Ability to follow structured systems independently;
• Proven ability to manage high transaction volume;
• Experience with Follow Up Boss or BoldTrail is a plus;
• Willing to complete a DISC assessment;

Benefits

• Work from home;
• Payment in dollars per working hour (40-hour week);
• Starting salary between 4$ - 12$ per hour depending on your experience, with room for raises based on performance;
• A workplace that values its people;
• Professional development opportunities to grow your career;
• Be part of a supportive team that values your input and achievements;
• Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;

Remember to upload your data in English, please. Including your resume.