Virtual Assistant - Systems & Automation Specialist (AI & Integrations)

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in systems, automations and AI to join 2 of our client's team and take their operations to the next level. The VA should be able to work independently, troubleshoot technical issues, and continuously identify opportunities to improve systems using automation and AI.

In these roles, you will be responsible for performing various tasks, including:

• Build and manage automations across platforms such as N8N, Zapier, and Make.com;
• Develop and implement API integrations between business tools (e.g., CRMs, landing pages, email platforms, project management tools);
• Connect systems such as CRM, landing pages, and email platforms into reliable workflows;
• Test automations, triggers, tags, and confirmation sequences before and after launch;
• Monitor live automations for errors, failures, or performance issues and resolve them proactively;
• Manage API keys and system integrations across connected platforms;
• Audit systems regularly to identify inefficiencies and improve workflows through automation;
• Troubleshoot and optimize system performance when issues arise;
• Document systems, automations, and processes through well-maintained SOPs;
• Build and deploy AI agents and AI-assisted workflows;
• Implement tools such as ChatGPT, Claude, and AI nodes within automation platforms;
• Create AI-assisted processes for follow-up sequences, reporting, communications, and content drafting;
• Evaluate emerging AI tools and recommend solutions that improve operational efficiency;
• Train team members on new AI tools and automated workflows when needed;
• Maintain CRM systems, including tags, pipelines, automations, and contact records;
• Ensure lead sources, form submissions, and contact data flow correctly into the CRM;
• Build recruiting or sales sequences, drip campaigns, and follow-up workflows;
• Audit CRM data regularly for errors, duplicates, and broken automations;
• Build reporting views and dashboards that provide visibility into pipeline performance;
• Set up and manage event landing pages on platforms such as Squarespace;
• Connect registration forms to CRM systems via automation tools;
• Build email invitation, reminder, and confirmation sequences;
• Set up replay pages and automated follow-up workflows after events;
• Track event funnel metrics and report results;
• Build and maintain dashboards tracking pipeline performance, automation health, and campaign results;
• Monitor system metrics and identify issues or optimization opportunities;
• Deliver reports summarizing performance and operational insights;
• Maintain accurate documentation as systems evolve;

Requirements

• Proven experience with automation platforms such as N8N, Zapier, or Make;
• Proven experience with Monday.com;
• Experience working with APIs and system integrations;
• Experience implementing AI tools into operational workflows;
• Strong systems-thinking and problem-solving ability;
• Experience working with CRM platforms (Follow Up Boss or similar);
• Ability to troubleshoot automation issues independently;
• Experience creating technical documentation and SOPs;
• Strong written communication skills;
• Comfortable working remotely and independently;

Benefits

• Work from home;
• Payment in dollars per working hour (40-hour week);
• Starting salary between 4$ - 15$ per hour depending on your experience, with room for raises based on performance;
• A workplace that values its people;
• Professional development opportunities to grow your career;
• Be part of a supportive team that values your input and achievements;
• Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;

Remember to upload your data in English, please. Including your resume.