United States onlyScheduled Hours
40Position Summary
Position handles all aspects of purchasing. Maintains journals, reconciles and reports Accounts Receivable, processes daily cash receipts, divisional audits, and departmental accounts.Job Description
Primary Duties and Responsibilities
- Orders supplies and equipment, making price and specification comparisons and accepts bids.
- Maintains receipts and refunds on FIS and IDX and resolving outstanding items.
- Prepares journals to allocate income, verifying accuracy of refunds, discounts, corrections and charges to the correct divisional account.
- Handles maintenance contracts and renewals reviewing and updating as needed in coordination with appropriate personnel and processes payment of services and goods received in areas of responsibility by appropriate documentation or process.
- Performs various audits within the division and maintains receipts of daily deposits.
- Maintains files, varied accounting reports and purchasing documentation.
- Processes payments from mail and lock box, tracking daily receipts.
- Performs receiving functions for supplies or equipment not on purchase orders and monitors incorrect orders and damaged goods from vendors, returning for merchandise credit or replacement merchandise.
- Assists with/handles special projects, annual budget and operating statements.
- Distributes paychecks, handles petty cash, and distributes monthly payroll calendars.
- Monitors reports for the department and the university.
Preferred Qualifications
- Bachelor’s degree.
- Working knowledge of general office equipment and computers with accounting, including experience in FIS system utilization or other related financial system/s.
- Effective verbal, written and interpersonal communication skills
- Effective organization skills with ability to prioritize work.
Required Qualifications
Equivalent of High school diploma, with some college accounting course work, and five years of experience in accounting/purchasing, or the equivalent of five years of related college level education and experience in accounting, finance, purchasing and/or bookkeeping.
Grade
G06-HSalary Range
$17.52 - $26.27 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
