Workforce Scheduler (2-3 month contract)

ABOUT VAYNERX

VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

ABOUT VAYNERMEDIA

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

Culture is our key and Empathy is how we build it. VaynerMediaAPAC is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In APAC, we are proudly +300, servicing a diverse client all around the region.

The PITCH

We’re looking for a Workforce Scheduler to support a short-term project by gathering scheduling data from multiple teams and uploading it into ClickUp, our project management tool. You’ll collaborate with Project Managers, Department Heads, Operations, the People Experience Team, and report directly to the Resource Manager (People Operations).

What You’ll Do:

• Coordinate with various teams to collect and update workforce schedules reflecting the planned hours or time estimates.
• Input and maintain accurate Plan Hours in ClickUp, focusing on short-term plan hours for the upcoming two-week period.
• Ensure consistency and completeness of plan hours data.
• Follow up with stakeholders on any missing or conflicting information.
• Provide regular updates to the Resource Manager on progress and challenges.

Who You Are:

• Detail-oriented and highly organized.
• Confident communicator with the ability to follow up professionally.
• Familiar with ClickUp or similar project management tools (preferred).
• Proficient in Google Sheets or Excel.
• Able to work independently and manage time efficiently.
• 6 months to 1 year experience in workforce scheduling, staffing, or a related field.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in scheduling software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Willing to work 4-5 hours/day (3 month contract)

Skills:

• Scheduling and Staffing
• Time Management
• Communication
• Record Keeping
• Data Analysis
• Problem Solving

What you should know about VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.