Executive Assistant

Upstream Rehabilitation, is looking for an Executive Assistant to join our team

Position Summary:

This position provides a wide range of administrative and executive support duties requiring initiative, independence, and confidentiality. The Executive Assistant must have strong organizational skills, be a self-starter, and work independently with minimal supervision. The Executive Assistant coordinates component administrative tasks and provides administrative and clerical support to the Senior Vice President (SVP)/C-Suite leader; initiates and recommends changes in procedures as required; provides technical assistance to others; manages projects as assigned. This position is responsible for supporting the mission, vision and values of Upstream Rehabilitation. This position does not have any supervisory duties.

Responsibilities:

• Develops and maintains calendars, spreadsheets and databases; prepares PowerPoint presentations as requested.
• Processes expense reports in a timely manner – ensuring all reimbursable expenses are appropriately submitted.
• Executes travel plans, as requested to include flights, hotels, rental cars, conference registrations, etc.
• Coordinates activities for a variety of meetings, conferences, committees, and special events.
• Coordinates administrative tasks within assigned component; initiates change in procedures as needed.
• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
• Generates reports to Executive as assigned.
• Maintains the highest levels of confidentiality for all company-related information including development, financial and employment matters.
• Composes reports, correspondence, memos, agendas, and other documents.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree or equivalent years of work experience required.
• Minimum of 5 years of experience in an administrative role.
• Valid driver’s license required.
• Strong business sense, ability to decipher priorities and make sound judgement calls when needed.
• Ability to interact well with members and representatives of the organization.
• Excellent verbal and written communication skills.
• Strong interpersonal skills.
• Requires expertise in Microsoft Office applications; specifically, in PowerPoint.
• Ability to travel minimally, as needed

Fulltime positions include:

• Annual paid Charity Day to give back to a cause meaningful to you
• Medical, Dental, Vision, Life, Short-Term and Long-Term Disability Insurance
• 3-week Paid Time Off plus paid holidays
• 401K + company match

Follow @Lifeatupstream on Instagram, and check out our LinkedIn company page to learn more about what it’s like to be part of the #upstreamfamily.

CLICK HERE TO LEARN EVEN MORE ABOUT UPSTREAM

Upstream Rehabilitation is an Equal Opportunity Employer that strives to provide an inclusive work environment where our differences are celebrated for the value they bring to our communities, our patients and our teammates. Upstream Rehabilitation does not discriminate on the basis of race, color, national origin, religion, gender (including pregnancy), sexual orientation, age, disability, veteran status, or other status protected under applicable law.