United States onlyThe Senior Executive Administrator supports an individual executive or small number of executives in their day-to-day office activities. This job works across all lines of business to ensure business needs are met for assigned executives, including assistance with team communication, travel plans, expense reports and all other requests by executive members.
Key Responsibilities and Duties
- Schedules meetings/calls for executives, along with providing assistance with agendas and material gathering as needed.
- Maintains leadership team calendars including coordination of staff meetings and meetings with external organizations.
- Assists with communication efforts upon request, including sending communications on behalf of leadership team.
- Acts as a liaison between executives and internal departments, ensuring effective communication and cohesion within the office environment.
- Coordinates travel arrangements for executives, both globally and domestically.
- Processes expense reports for leadership and direct reports, ensuring compliance with company travel policies and other expense-related policies and procedures.
- Obtains and organizes information for use in conferences, speeches, and reports as requested by the executive.
- Maintains confidentiality of all corporate, personnel and research matters.
- Vocational and/or Technical Education Preferred
- 3+ Years Required; 5+ Years Preferred
- Physical Requirements: Sedentary Work
Career Level
4IC
Additional Information for Posting
Required Experience
3 years of Administrative support experience; supporting C-Suite or Executive leadership required
Preferred Experience
5+ years of Administrative support experience; supporting C-Suite or Executive leadership
Strong ownership mentality
Experience in booking travel
Able to be flexible, multi-task and produce in a fast paced, team-oriented environment
Excellent interpersonal, written and verbal skills
Ability to effectively interact and respond to employee, leaders, and clients with the highest degree of discretion and tact
Excellent technology application skills (Microsoft PowerPoint, Word, Excel, Outlook)
Detail oriented
Strong communication, verbal and written
Ability to prioritize, sense of urgency
Location
This position is deemed Hybrid Flex which means this position will not be a fully remote position but will allow for some flexibility. This position will be associated with the following TIAA metropolitan marketplaces or office: Washington, D.C. (preferred), Charlotte, NC or Frisco, TX.
Related SkillsAccountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel ExpertiseAnticipated Posting End Date:
2025-04-12Base Pay Range: $46.88/hr. - $67.40/hr.Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).
Company Overview
Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today weʼre a market-leading retirement company fueled by world-class asset management. But weʼre not just another legacy financial services firm. Weʼre fighting harder than ever before for our clients and the many Americans who need us.
Benefits and Total Rewards
The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary.
Equal Opportunity
We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.
Read more about your rights and view government noticeshere.
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Phone: (800) 842-2755
Email: [email protected]
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