Project Coordinator

Who we are

With its A.I.-powered robotic technology platform, Symbotic is changing the way consumer goods move through the supply chain. Intelligent software orchestrates advanced robots in a high-density, end-to-end system – reinventing warehouse automation for increased efficiency, speed and flexibility.

What we need

As a Project Coordinator within the Project Management Office (PMO), you will support Symbotic’s project execution operating model through strong coordination, disciplined follow-through, and high data fidelity. You will work closely with Project Managers, Project Directors, and cross-functional stakeholders to help ensure project governance, communications, enablement, and leadership support activities are executed consistently and effectively.

This role is critical to scaling predictable project outcomes by reinforcing standard work, maintaining accurate project controls, and supporting PMO-led continuous improvement and transformation initiatives.

What we do

The PMO provides the governance, operating rhythm, and enablement required to execute Symbotic’s complex automation programs with consistency and predictability. The PMO serves as both a controlling and enabling function – driving standardization, visibility, and accountability across the full project lifecycle while supporting Project Teams and Functional Leaders in day-to-day execution.

What you’ll do

• Support Stage Gate Governance activities through scheduling, pre-read compilation, action tracking, and documentation of outputs and decisions.

• Maintain project controls and artifacts (e.g., schedules, RAID items, decision logs, readiness checklists) to ensure strong execution discipline.

• Coordinate recurring PMO operating rhythms (meetings, workshops, reviews), including agendas, minutes, and follow-up action management.

• Support the PMO Communications cadence, including preparation and controlled distribution of updates and PMO Public Service Announcements (PSAs).

• Support Project Execution Training and Enablement by coordinating sessions, maintaining enablement content, and collecting feedback to improve training effectiveness.

• Support Project Execution Leadership Support by preparing executive-ready summaries, consolidating project health inputs, and enabling timely escalation.

• Ensure data accuracy and completeness across PMO tools by maintaining trackers and inputs that feed dashboards and leadership reporting (in partnership with Business Excellence).

• Contribute to PMO-led continuous improvement / transformation initiatives (e.g., Stage Gate improvements, enablement enhancements, lessons learned integration, governance documentation upkeep).

• Support project closeout activities, including lessons learned capture, final documentation, and transition support as required.

What you’ll need

• Bachelor's degree in Project Management, Business, Engineering, or a related field (or equivalent experience).

• Minimum of 2 years of experience in fast-paced project management environment.

• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple projects simultaneously.

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and stakeholders.

• Proficiency with project management tools (e.g., Smartsheet and/or Jira preferred; familiarity with SharePoint/Confluence a plus).

• Knowledge of project management processes, systems, and technologies, with an understanding of project management principles preferred.

• Comfort working within structured governance models and maintaining disciplined follow-through.

• Service mindset and ability to operate effectively across cross-functional teams.

Our Environment

• Up to 25% of travel may be required. Employees must have a valid driver’s license and the ability to drive and/or fly to client and other customer locations.

• The employee is responsible for owning a credit card and managing expenses personally to be reimbursed on a bi-weekly basis.

About Symbotic

Symbotic is an automation technology leader reimagining the supply chain with its end-to-end, AI-powered robotic and software platform. Symbotic reinvents the warehouse as a strategic asset for the world’s largest retail, wholesale, and food & beverage companies. Applying next-gen technology, high-density storage and machine learning to solve today's complex distribution challenges, Symbotic enables companies to move goods with unmatched speed, agility, accuracy and efficiency. As the backbone of commerce the Symbotic platform transforms the flow of goods and the economics of supply chain for its customers. For more information, visit www.symbotic.com.

We are a community of innovators, collaborators and pioneers who embrace our differences, because we know unique perspectives make us stronger and smarter. Every perspective matters. We depend on the collective voices of our employees, customers and community to help guide us as we build a better place to work – for you and the world. That’s why we’re proud to be an equal opportunity employer.

We do not discriminate based on race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information.