OFFICE OF MANUFACTURED HOUSING ADMINISTRATIVE ASSISTANT 3

ARIZONA DEPARTMENT OF HOUSING

Housing is the foundation for success. We lead and collaborate with our community partners to create, preserve and invest in affordable housing. We protect housing consumers and revitalize communities to make Arizona the best place to live.

OFFICE OF MANUFACTURED HOUSING

ADMINISTRATIVE ASSISTANT 3

Address: 1110 W. Washington Street, Suite 280, Phoenix, AZ 85007
This position may offer the ability to work remotely, in Arizona, to include in-office hoteling, based on the department's business needs and continual meeting of expected performance measures.

Salary: $45,000 - $50,000

Determined by experience

POSTING WILL REMAIN OPENED UNTIL A SUFFICIENT NUMBER OF RESUMES ARE RECEIVED.

Grade 17

Reporting to the Assistant Deputy Director for the Manufactured Housing and Building Division of the Arizona Department of Housing, this position will provide administrative support to the Assistant Deputy Director and the following Division's work areas: Inspections (in plant and installation), Licensing, Consumer Complaints, legal actions, and permits. Other duties as assigned.

This position may offer the ability to work remotely, in Arizona, to include in-office hoteling, based on the department’s business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Reporting to the Assistant Deputy Director for the Manufactured Housing and Building Division of the Arizona Department of Housing, this position will provide administrative support to the Assistant Deputy Director and the following Division's work areas: Inspections (in plant and installation), Licensing, Consumer Complaints, legal actions, and permits.

This position is responsible for a variety of tasks for the Division, including but not limited to:
• Organizing, copying and distributing materials for the ADD and Division.

• Reducing the volume and flow of paper.

• Managing purchase orders for office supplies and other goods and services for the Division.
  • Supporting the huddle boards for the Division by keeping information current and visible.
  • Overseeing the file maintenance for the Division's files and public records including scanning for digital record keeping.
  • Preparing documents for archive and/or destruction.
  • Fulfilling public record requests as assigned by the ADD.
  • Schedule internal and external meetings and preparation/communication for those meetings.
  • Provide administrative support for training and workshops and any required registrations.
  • Support travel needs for Division staff and state vehicle reservations and service needs.
  • Other duties as assigned.
  
  This position may offer the ability to work remotely, in Arizona, to include in-office hoteling, based on the department’s business needs and continual meeting of expected performance measures.

Candidate must have at least five (5) years of experience in an administrative or support role in a professional office environment.

Knowledge:

• Knowledge and experience in principles and practices of administering an office and general office procedures.
  • Formatting and composition for correspondence and reports.
  • Knowledge of state purchasing and travel requirements.
  • Knowledge of appropriate business communications, both verbal and written.
  • Advanced computer knowledge including Word, Excel and PowerPoint.
  Skills:
  • Interpersonal skills to communicate with individuals and active listening skills.
  • Error-free typing skills.
  • Organizational skills.
  • Strong written and oral communication skills.
  • Excellent time management skills.
  Abilities:
  • Ability to prioritize a diverse workload schedule.
  • Work independently.
  • Establish and maintain professional relationships with internal customers, licensees, and stakeholders.
  • Respond timely in a fast pace environment.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers an excellent comprehensive benefits package including:

• Flexible schedules to create a work/life balance
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly placed foster/adopted child (pilot program)
• Participation in the Arizona State Retirement System (ASRS)
• Vacation with 10 paid holidays per year

• Sick Leave

• Health and Dental Insurance

• Life insurance and long-term disability insurance
  
  Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance.
  
  By providing the option of a remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program. New ASRS members will have a 27-week waiting period for membership. The ASRS defined benefit plan provides for life-long income upon retirement.

Please visit our website at housing.az.gov for further information about our department. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.