Intern Program Manager

DEPT OF TRANSPORTATION

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Intern Program Manager

THIS POSITION IS OPEN TO CURRENT ARIZONA STATE GOVERNMENT EMPLOYEES ONLY

Address: OFFICE OF CONTINUOUS IMPROVEMENT
206 S 17th Ave, Phoenix, AZ 85007

Salary: $63,000-$70,000

Anticipated Salary: $68,000

Grade: 20

Closing Date: 04/14/2025

Responsible for managing the ADOT experience for the Intern Program, including but not limited to: ADOT Open House, Orientation, Pilot Programs, Experience Surveys, Job Fairs. Collaborates with ADOT divisions to create an ADOT Experience Matrix for the Interns. The Program Manager will collaborate, and provide support to divisions at ADOT utilizing the Intern Programs. Collaborates with the various areas of ADOT to identify need, position availability and budget; recruiting; maintaining the website and promoting ADOT as a preferred choice for employment. Serves as an additional point of contact for Interns. Provides support and guidance to all participants in the programs to ensure the goals and objectives of the programs are met. Develop goals and measurements reflecting the success of the programs. Updating and maintaining guidelines and forms used by the participants in the programs.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Manages the ADOT experience for the Interns program. Develops and creates the ADOT Open House, partners with the New Employee Orientation (NEO) program for orientation, participates in Pilot Programs, develops Experience Surveys, attends Job Fairs, plans recurring professional/personal development initiatives. Supports recruiting activities, serves as an additional point of contact for interns, holds monthly intern team meetings for topics related to professional development. Provides support and guidance to interns to meet the goals and objectives of the intern program.

Collaborates and supports divisions of ADOT to increase participation in the Intern Program. Builds relationships with High Schools, Colleges, and Vocational Programs to promote program awareness. Writes articles regarding the Intern Program to be published by ADOT Communications. Coordinates with HR and Communications on marketing efforts. May provide input regarding the rate of pay for the interns.

Develop goals and measurements to reflect the success of the Intern program. Maintains and updates Intern Program Guidelines; and survey data from participants to measure program health. Tracking and reporting of program data to ensure goals are being met.

Other duties as assigned as related to the position.

Knowledge:

- Program administration.

- Effective program measurements.

• Strategic planning.
  - Recruiting and Hiring Practices aligned with State Personnel Rules.
  - Outside of the box thinking to enhance outreach.
  - ADOT financial processes.
  - Process improvement techniques.
  - Project management concepts and techniques.
  
  Skill:
  - Oral and written communication.
  - Apply effective measurement techniques.
  - Interpersonal relations.
  - Organize multiple projects and tasks simultaneously.
  - Must be able to analyze data, reports, and statistics; identify waste and recommend best practices.
  
  Ability:
  - Apply effective program management techniques.
  - Speak in front of a group of people.
  - Operate a personal computer and related software. Google Workspace.

- Monitor program budget.

Three (3) years of experience managing or assisting with program management.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave

• Vacation with 10 paid holidays per year
  • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
  • Health and dental insurance
  • Retirement plan
  • Life insurance and long-term disability insurance
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at [email protected] or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.