Records Inspector Assistant

• Assisting in preparing and updating the staff list, including verifying job titles in accordance with the Ukrainian Classification of Professions

• Participating in the preparation and updating of employees’ job descriptions

• Supporting the processes of hiring, transferring, and terminating employees (drafting orders, verifying documents)

• Assisting with maintaining employment record books and electronic records, as well as digitizing employment record books

• Creating and updating employees’ personal files

• Preparing timesheets and checking their accuracy

• Assisting in arranging annual leaves and preparing the vacation schedule

• Drafting orders related to bonuses and other HR documentation

• Participating in the preparation of HR-related reporting

• Supporting military record-keeping processes and monitoring changes in relevant legislation

• Preparing certificates and extracts upon employees’ requests

• Providing basic HR-related consultations to employees

• Experience in HR administration

• Knowledge of the basics of Ukrainian labor legislation

• Knowledge of legislation requirements related to military record keeping

• Understanding of HR documentation processes

• Experience working with HR information systems

• Strong proficiency in MS Office (Excel, Word)

• Ability to quickly learn new tools and software (both simple and more technical)

• Attention to detail, responsibility, and strong organizational skills

• English level: Pre-Intermediate

We are looking for a part-time HR Inspector Assistant who enjoys structured processes, accuracy, and working with documentation. This role is best suited for someone attentive, meticulous, and consistent in following established procedures, yet tactful and flexible enough to communicate effectively with employees in a dynamic IT environment. If you value clarity, order, and precise work while maintaining a friendly and professional approach, you’ll be a strong fit for our team.