Philippines onlyRole Title
GoHighLevel Executive Virtual Assistant – CEO Support (Philippines)
Role Summary
You will directly manage the CEO’s workflow, priorities, and operational communications, ensuring the executive office functions without friction. This is hands-on, high-accountability work: you decide what needs escalation, what can be handled independently, and how to maintain momentum across departments.
Filtering signal: This role is not for candidates who require daily instructions or prefer low-impact administrative tasks.
Core Responsibilities
- CEO Calendar & Schedule Management: Proactively update the CEO’s calendar, confirm appointments, and resolve conflicts before escalation. Ensure daily schedule supports executive priorities.
- Meeting Coordination & Briefing: Prepare agendas, meeting materials, and post-meeting summaries. Ensure executives enter meetings ready to act, not review raw data.
- Professional Correspondence & Reporting: Draft, review, and manage emails, internal communications, and operational reports. Flag sensitive or high-impact items for CEO attention.
- Department & Stakeholder Liaison: Act as the virtual point-of-contact between CEO and department heads. Follow up on delegated tasks to ensure deadlines are met without repeated reminders.
- Operational Oversight & Documentation: Maintain digital files (Dropbox, Google Docs), track KPIs, monitor progress on initiatives, and ensure all critical information is accurate and accessible.
- Project & Special Initiative Support: Assist with onboarding, document organization, and special projects, identifying gaps and proactively suggesting improvements.
- Client & Process Administration: Support client management processes, track automation workflows in GoHighLevel, and manage related administrative tasks.
What We Actually Care About
- You surface only what truly requires CEO attention while resolving routine matters independently.
- You anticipate scheduling or workflow conflicts and act proactively to prevent disruptions.
- You produce actionable reports and summaries, not raw data dumps.
- You coordinate across departments and stakeholders to ensure deadlines and KPIs are met.
- You adapt communication style depending on context and urgency.
What This Role Is NOT
- Not a low-impact administrative assistant role; independent judgment is required.
- Not for candidates who require step-by-step instructions or micromanagement.
- Not solely a scheduling or email management role; executive support and operational oversight are key.
- Not for those unable to maintain discretion with sensitive business and client information.
- Not limited to internal tasks; this role requires cross-departmental coordination and problem-solving.
Position Details
- Hours: Full-time, remote (Philippines)
- Work Style: Async, US-aligned work hours, performance-driven
- Structure: Employee / Contractor
Application Instructions
- Submit resume with examples of past executive support, highlighting independent decision-making, calendar & project management, and cross-department coordination.
- Include a short scenario response: Describe how you would handle three overlapping CEO priorities with conflicting deadlines, specifying escalation points and independent resolutions.
Requirements
Requirements (Non-Negotiable)
- Experience: Minimum 3 years supporting senior executives or business owners.
- Software Expertise: Must be highly proficient with GoHighLevel. Also skilled in Google Workspace, Telegram, Microsoft Office, Dropbox, and email/video platforms (Zoom, WhatsApp).
- Independence & Judgment: Able to make decisions, prioritize tasks, and handle escalations without constant oversight.
- Communication: Exceptional written and verbal skills; able to synthesize information clearly for the CEO.
- Professionalism: Maintain discretion, accountability, and high-level confidentiality at all times.
Tools
- GoHighLevel
- Google Workspace
- Dropbox
- Microsoft Office
- Telegram
- Zoom / WhatsApp
Benefits
Benefits
- PTO
- HMO
- Fully Remote Work
