Executive Virtual Assistant

We seek a highly organized and experienced Executive Virtual Assistant(EVA) to support a visionary CEO in managing multiple organizations. As the Executive Virtual Assistant, you will be crucial in optimizing the CEO's time, coordinating projects, and providing efficient administrative support.

Responsibilities:

• Act as the primary point of contact for company executives and external/internal clients seeking communication with the CEO.
• Manage project initiatives for the CEO.
• Coordinate and maintain appointment schedules and calendars for each company.
• Plan and schedule meetings, conferences, and travel for the CEO and team members.
• Handle logistics for events, including collateral management.
• Take meeting minutes and maintain accurate records on various platforms.
• Maximize the CEO's time by handling correspondence, drafting documents, and initiating calls on their behalf.
• Facilitate internal communication and assist in change management.
• Produce reports, presentations, and briefs for each company.
• Identify and suggest more efficient office processes.
• Review and recommend changes to policies and procedures.
• Conduct needs analysis, SWOT analysis, root cause analysis, SMART goals, and action planning.
• Perform other executive admin responsibilities as needed.

Requirements

Qualifications:

• Willingness to do voice tasks
• Minimum of 1-2 years of experience in administration and executive assistance.
• Experience working closely with C-Suite executives.
• Solid project management skills.
• Ability to function as an individual contributor and work well with teams.
• Strong multitasking and prioritization skills.
• Critical thinking and the ability to think on your feet.
• Excellent time management skills.
• Highly organized, patient, and able to maintain confidentiality.
• Proficient in online tools such as Google Suite applications.
• Quick learner with superb interpersonal skills.
• Excellent verbal and written communication skills with close to zero regional accent.
• Ability to work independently and under pressure of deadlines.
• Commitment to a full-time job.
• Comfortable working during U.S. operating hours (Night Shift).