Executive Assistant VA (With Basic Bookkeeping)

We are looking for an Executive Assistant with strong organizational skills, emotional intelligence, attention to detail, and the ability to manage complex communication streams.

Key Responsibilities:

• Manage email and calendar communications with precision and discretion
• Coordinate meetings, appointments, and schedules
• Track projects and ensure timely progress updates
• Facilitate team communication and manage resource coordination
• Provide HR tracking support, such as onboarding documentation and staff updates
• Assist in light property management coordination
• Perform basic bookkeeping tasks:
• Data entry and transaction categorization
• Invoice tracking and follow-up
• Generate simple reports using QuickBooks Online and Buildertrend

Requirements

• Has at least 2 years of Executive Virtual Assistant experience or similar to it
• 1- 2 years of hands-on experience with QuickBooks or Google Sheets/Excel (Online or Desktop), including reconciliation and basic reporting
• Familiarity with tools such as MS Outlook (email, calendar, contacts), MS Excel, Word, QuickBooks Online, Buildertrend (training will be provided)
• Able to quickly learn new software and adapt to existing workflows
• Learn Vonage Business phone system
• Strong understanding of cost coding, GL categorization, and financial data accuracy.
• Able to identify, clean up, and suggest corrections for legacy bookkeeping errors.
• High attention to detail and willingness to ask clarifying questions when needed.