Executive Assistant

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Joining Collins Aerospace isn’t just about finding a job; it’s about embarking on a journey to redefine the future of aerospace technology.

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

We are seeking to fill the important role of Executive Assistant who will provide high-level administrative support. This position must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships. In this position the role holder will handle and have access to confidential information and will be expected to work with integrity and trust. The role holder will interface with individuals on all levels across the organization who may be within the VP’s functional organization or within any other part of the business. This requires a professional customer service approach towards all interactions.

What You Will Do:

• Managing executives’ calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules proactively based on last-minutes changes. This role provides support across multiple locations and time zones. Resolving all calendar conflicts effectively and efficiently.
• Exercise independent, professional judgment and discretion when managing priorities on behalf of executives.
• Coordinate complex travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
• Attend meetings and other functions as requested.
• Assists lower-level staff in gathering, verifying and processing documentation
• Work with other admins on various projects and assisting with improving processes where necessary.
• May be responsible for following up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate person are notified.
• Create standard work for travel, expense reporting, conference booking, catering, etc.
• May provide executive assistant services as a direct assistant to Senior Executives.
• Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures.
• Meeting preparations to include booking conference rooms, coordinating catering facilities, visitor workflows etc.
• Maintain accurate & updated organization charts
• This position will work during the core hours in either Eastern or Central time zone.

Qualifications You Must Have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
• Experience as an Executive Assistant or Administrative Assistant supporting senior level or executive level leaders.

Qualifications We Prefer:

• Experience using Zoom and Microsoft Office (Outlook, OneNote, PowerPoint, Word, Teams, or Excel, etc.)
• Experience with calendar management, meeting scheduling and coordination, event planning, and generation of travel and expense reports.
• Experience supporting multiple executives concurrently in a fast-paced environment
• Familiarity with corporate travel booking tools and expense systems.
• Experience coordinating off-site meetings or events as needed.

What We Offer

Benefits

Some of our competitive benefits package includes: 

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance         
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
•  And more! 

Our Advanced Structures team leverages advanced materials and additive manufacturing to develop complex interior and exterior solutions. These solutions ensure structural integrity of the aircraft, help aircraft take off and land, stay trim in the air, move forward, carry cargo and conduct rescues. We delight our customers with superior products and best-in-class service. Our global team is committed to continuous improvement – we work hard to make our solutions lighter-weight, stronger and more technically advanced, so that plane travel can be safer, more affordable and more sustainable in the years to come. We are looking for the best and brightest to fly and land with us! 

Please ensure the role type (defined below) is appropriate for your needs before applying to this role.

Remote: Employees who are working in Remote roles will work primarily offsite (from home). An employee may be expected to travel to the site location as needed.

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other -- propel us all higher, again and again.

Apply now and be part of the team that’s redefining aerospace, every day.

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

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