Accounts Payable Specialist III

Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary:

The Accounts Payable Specialist III is an integral member of the Accounts Payable team and plays a significant role in facilitating the department's success. The Accounts Payable department is a fast-paced environment where they will be working daily with faculty, staff, and suppliers. The Accounts Payable Specialist III has a strong role in ensuring that the payment documents are distributed and/or processed in a timely manner.

Ideal Candidate Statement:

The ideal candidate is tactful, considerate, and able to effectively manage interactions with other members of the Rice community and with the public.

Workplace Requirements:

Hybrid: 3 days in the office, 2 days remote. To be decided by the hiring manager after a probationary period. Business casual attire while in the office and working remotely.

Proposed Hiring Range: $23.41 - $29.23 per hour, dependent upon experience and qualifications.

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements:

• Associate’s Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
• 3+ years of experience in accounts payable
  • In lieu of the experience requirement, additional related education, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

Skills:

• Ensures that payment documents are distributed and processed in a timely manner
• Proficient in using accounting software and MS Office Suite (Excel, Word)
• Strong organizational, analytical, and time management skills
• Able to handle high volume workload
• Experience working with an enterprise resource planning system (ERP)
• Process invoices to ensure purchase orders are on the invoice; 3-way matching
• Verify accuracy of supplier’s invoices and documentation to resolve any discrepancies
• Detail-oriented and critical thinking skills are necessary
• Communication skills necessary to effectively communicate, update, persuade, and facilitate discussions with all levels of management
• Ability to work both independently and collaboratively as part of a team
• Strong problem-solving skills: ability to work well in a fast-paced environment

Preferences:

• Experience working with an enterprise resource planning system (ERP), preferably Oracle
• Associate degree in accounting or related field preferred
• Excellent attention to detail
• Proficient in using accounting software and MS Office Suite (Excel, Word)
• Strong organizational, analytical, and time management skills
• Experience working with an enterprise resource planning system (ERP)

Essential Functions:

• Ensures that payment documents are distributed and processed in a timely manner
• Reconcile vendor statements and resolve any outstanding issues
• Assist with special projects or assignments as directed by management
• Establish and maintain relationships with faculty, staff, and suppliers
• Enforce the University’s policies and procedures when it comes to use of Purchase Orders
• Review and process credit memos
• Maintain confidentiality of organizational information
• Escalate risks to leadership
• Verify the remit-to address on the invoices to ensure it matches what’s in the system (Oracle) before validating the invoice to ensure payments are sent to the correct address
• Help Supervisor train Accounts Payable Specialist II when needed
• Perform all other duties as assigned

Rice University HR | Benefits:https://knowledgecafe.rice.edu/benefits

Rice Mission and Values:Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or [email protected] for support.

If you have any additional questions, please email us at [email protected]. Thank you for your interest in employment with Rice University.