Administrative Assistant (E-Commerce & Data Support)

We are looking for a highly organized and detail-oriented Administrative Assistant who is skilled in spreadsheet work, data management, and e-commerce coordination. This role requires strong Excel proficiency, the ability to manage product and order data across multiple platforms, and responsiveness to real-time tasks throughout the workday.

Key Responsibilities

Spreadsheet & Data Management

• Use spreadsheets to compare open orders between the internal ERP system and external marketplaces.
• Maintain and update sheets tracking new product releases, pricing, and inventory details.
• Compare pricing in spreadsheets to determine sale prices and identify discrepancies.
• Perform extensive data entry, clean-up, and verification tasks.

E-Commerce Product Management

• Add new product listings to Shopify with correct titles, descriptions, pricing, and attributes.
• Upload product listings to partner marketplaces using spreadsheets or channel-specific templates.
• Complete various product updates in Shopify, including pricing, images, tags, categories, and metadata.
• Sync products from Shopify to TikTok Shop and troubleshoot any sync issues.

Order & Marketplace Support

• Check and cross-verify orders across different marketplaces to ensure accuracy.
• Update customer order addresses in Shopify when corrections are required.
• Monitor product and order syncing across e-commerce platforms and identify inconsistencies.

General Administrative Support

• Respond promptly to internal team chats during work hours as new tasks arise.
• Follow SOPs carefully and flag issues proactively when needed.
• Assist with additional administrative and data-related tasks as assigned.

Requirements

• Strong proficiency in Microsoft Office, particularly Excel.
• Must know essential Excel functions such as VLOOKUP, FILTER, IF, CONCAT, basic formulas, and be comfortable working heavily in spreadsheets.
• Ability to “live in a spreadsheet” — comfortable handling large amounts of data daily.
• Strong pattern recognition and analytical thinking.
• Shopify experience is a major plus.
• Experience with marketplace platforms (e.g., TikTok Shop, Amazon, Walmart, eBay) is an advantage.
• Proactive, detail-oriented, and able to follow instructions precisely.
• Reliable and responsive during work hours for ongoing communication and task updates.
• Strong English communication skills (written and verbal).

Benefits

Purely work-from-home

Night Shift (EST)

Weekly pay