Recruitment Administrator

Job Overview:

We are seeking a sharp, detail-oriented Recruitment Administrator to support a growing UK-based recruitment firm specialising in private markets. This is an exciting opportunity for a highly professional candidate with 3–5 years of administrative experience to play a key role in optimising operational efficiency, supporting technology adoption, and contributing to a high-performing remote team.

The ideal candidate will thrive in a structured, professional remote environment with strong communication boundaries. If you are proactive, organised, and keen to grow into a more strategic role over time, this opportunity is for you.

Key Responsibilities:

Manage and maintain CRM data (currently Recruit CRM), ensuring accuracy and timely updates.
Support founders by documenting internal processes and best practices using Notion.
Assist with scheduling, diary management, and coordination of interviews and meetings.
Prepare briefing notes and call summaries to streamline candidate and client interactions.
Support the gradual adoption of sourcing and marketing tools such as Source Whale.
Participate in client calls as needed, maintaining a professional and courteous tone.
Help with onboarding of new team members by maintaining clear documentation and procedures.
Ensure clear, timely communication with founders and maintain daily productivity via tracking tools.

Requirements

Qualifications and Experience:

3–5 years of experience in an administrative or recruitment support role.
Bachelor’s degree or higher qualification preferred.
Strong written and verbal communication skills with a high standard of professional English.
Excellent organisational skills and attention to detail.
Comfortable working with CRM systems, Google Workspace, and Notion.
Ability to follow processes, handle confidential information, and meet deadlines without supervision.
Must provide own laptop and have access to reliable internet.
Familiarity with financial services or private equity admin is advantageous but not essential.

Recruitment Administrator