Executive Assistant

What you'll be doing:

• Administrative Support:
- Screening and prioritizing emails, responding on behalf of the executive, and organizing email folders.- Scheduling and managing appointments, meetings, and events, often across multiple time zones.- Creating, editing, and formatting documents, presentations, and reports.- Conducting research and compiling information for reports, presentations, and decision-making.- Identifying opportunities to improve efficiency and streamline administrative processes.

• Communication and Coordination:
- Handling incoming and outgoing communications, including calls, emails, and other messages.- Organizing and setting up virtual meetings, including preparing agendas, distributing meeting materials, and taking minutes.- Acting as a point of contact between the executive and internal/external stakeholders.- Managing personal appointments and tasks for the executive.

• Project Management:
- Assisting in the management and tracking of projects, ensuring deadlines are met.- Coordinating tasks and assignments for the executive.- Preparing and delivering progress reports on various projects and initiatives.

• Travel Arrangements:
- Coordinating travel plans, including booking flights, accommodation, and transportation.- Preparing and organizing necessary travel documents and itineraries.

• Financial Administration:
- Tracking and managing expenses, preparing expense reports, and ensuring timely reimbursement.- Assisting with budget preparation and monitoring.

• Personal Assistance:
- Managing personal appointments and tasks for the executive- Handling sensitive information with discretion and maintaining confidentiality.- Performing other duties as required by the executive.

What you’ll need:

• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent Google Suite knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• High School degree.
• PA diploma or certification is a plus.

How you’ll work:

• Advanced English is a must.
• Communication skills, as we’re working with many people from all over the world, it’s important for us to communicate, quickly adapt and relay information in different ways.
• Time Management: you will need to be good at structuring your work day and tasks to make sure you accomplish all those things whilst maintaining the time-zone differences and a work-life balance.
• Collaborative: we love to work together with all sorts of different people in all sorts of different places. Everyone’s opinion matters to get the job done.
• Independent and autonomous: as we work, we’re naturally independent. As much as we’re connected you will also need to use your own initiative to solve problems and get answers; this also means reaching out to us to get help or confirm a solution.
• Organization skills: will help youdeal with many different financial documents including spreadsheets, contracts, calculations, and projections.

Why work at RemoFirst?

• Startup environment. RemoFirst is an early-stage start-up. You have a voice and can influence and grow rapidly.
• Build & Scale From Scratch. Experience hyper-growth scale and help us build a great team of professionals worldwide that can help us achieve this ambitious vision.
• Work for a Market Leader. Scale a project that counts market-leading companies like Microsoft, Mastercard, and more as happy customers.
• Compensation and perks are great! Competitive compensation. Work equipment. 100% remote work. PTO regulated by local statutory.
• Culture. We lead with respect, kindness, and the right to fail. We value hard yet smart work. Diversity and inclusion are part of our DNA.