Contract Budget Specialist

We are looking for a Contract Budget Specialist to join the Project Finance team, responsible for end-to-end management of budgeting processes for our projects conducted in the United States and Latin America. The person in this role will be a key financial partner for project teams, sites, and internal departments, responsible for preparing, analyzing, and negotiating clinical trial budgets.

Responsibilities:

• Preparation and updating of clinical trial budgets (site budgets) for US and Latin American sites, based on protocol assumptions and sponsor guidelines.
• Conducting budget negotiations with sponsor representatives on behalf of Milestone One, the medical institution, and the investigator—from initial budget stage through final financial agreement.
• Collaboration with Legal/Contracts in aligning the financial part of agreements with sites.
• Analysis of costs and financial assumptions (patient visits, procedures, overhead costs, pass-through costs, etc.) and recommending optimal cost solutions.
• Ensuring consistency of budgets with internal financial guidelines and sponsor requirements.
• Input and maintenance of budgets and related financial data in CTMS and other internal tools.
• Close collaboration with Project Managers, Project Finance, Clinical Operations, sites, and other stakeholders to ensure transparency and cost control.
• Monitoring study changes (amendments) and updating budgets accordingly.
• Preparation of financial summaries, analyses, and reports for internal use and, when needed, for the sponsor.

Requirements:

• Professional experience in clinical research in CRO companies, pharmaceutical companies, or medical institutions involved in clinical trials.
• Experience in preparing and negotiating clinical trial budgets (from the financial side, site/CRO/SMO perspective).
• Strong knowledge of clinical trial cost structures (site fees, medical procedures, investigator fees, overhead, admin fees, pass-through costs, etc.).
• Experience working with CTMS systems and advanced Excel skills.
• Fluent English and Spanish.
• Ability to independently conduct financial negotiations, assertiveness, strong communication skills, and high professional standards.
• Attention to detail, analytical thinking, ability to manage multiple projects simultaneously, and meet deadlines.

If you feel it is time to make your skills and knowledge visible within a developing company with true focus on its people, then Milestone One is the right choice for you!

Milestone One is a Site Enabling Services organization with global headquarters in Zug, Switzerland. We understand what clinical study sites need and our overall mission is to support sites in stronger study delivery.