Senior Talent Acquisition Administrator - Project Farma

Project Farma’s purpose istoimprove patient lives by acceleratingthe delivery oflife-changing therapies.Weaccomplishthisthrough thesuccessful execution ofhigh-qualitylife sciences projectsacross the fullprojectlifecycle. Project Farma (PF) teammemberscollaboratewith cross-functional teams to build trusted client relationships, deliveran exceptionalcustomer experience, andcontributeto business growth byidentifyingopportunities and applying data-driven insights to support project planning, cost, schedule, and performance management.

All team members are expected to embody Project Farma’s values by beingcurious,personable, andunselfish, whilemaintaininga strong commitment to aPatient Focused and People First mindset.

The Talent Acquisition Coordinator plays a critical role in enabling hiring execution in a fast‑paced, high‑growth environment. This position serves as the primary liaison between Talent Acquisition, Operations, Hiring Managers, and cross‑functional partners, ensuring clear communication, follow‑through, and operational discipline throughout the hiring lifecycle.

The ideal candidate brings prior experience in a high‑volume,high growthenvironment and is comfortable managing competing priorities, driving follow‑up across multiple stakeholders, and proactivelyidentifyingand resolving breakdowns in process or communication.

Key Responsibilities

TA & Operations Liaison

• Act as thecentral pointof coordination between Talent Acquisition, Operations leaders, hiring managers, and external partners.

• Manage and organize communication flow across all parties to ensuretimelyresponses, alignment, and accountability.

• Proactively follow up on open action items, interview feedback, approvals, and next steps tokeep hiringmoving forward.

• Identify communication gaps or process bottlenecks and escalate or resolve as appropriate.

Hiring Process Coordination

• Coordinate interview scheduling across multiple stakeholders, time zones, and priorities, often under tight timelines.

• Track candidate movement through the hiring process and ensure accuracy and timeliness in the ATS.

• Supportoffercoordination and pre‑hirelogisticsin partnership with TA Partners and HR.

• Ensure hiring managers understand expectations, timelines, andrequiredinputsthroughout the process.

Operational Excellence & Process Management

• Maintain organized, up‑to‑date trackers and reporting to support hiring visibility and decision‑making.

• Partner with TA leadership to reinforce standardized hiring processes while adapting to the realities of a high‑growth environment.

• Anticipate downstream impacts of delays, missed handoffs, or incomplete information and act quickly to course‑correct.

• Support continuous improvement of TA workflows, communication standards, and coordination practices.

Stakeholder & Candidate Experience

• Represent the Talent Acquisition function with professionalism, urgency, and follow‑through.

• Ensure candidates and internal stakeholders experience a well‑organized, responsive, and professional hiring process.

• Balance candidate experience with business urgency in a consulting‑style environment.

Attributes for Success

• Technical Delivery: Applies advanced knowledge and professionalexpertise

• Innovation & Continuous Improvement: Seeks better ways, adapts to change and championsnew ideas.

• Customer Focus & Professionalism:RepresentsPF with consistent professionalism,appropriateescalationand respect for internal stakeholders, even during high stress delivery situations

• Integrity & Humility:Demonstratesself-awarenessand puts PF mission above ego.

• Collaboration & Communication:Communicates clearly and proactively and drives transparent alignment with clients

• Project Execution: Delivers reliably, managesprioritiesand drives for high quality outcomes

• Growth Mindset: Shows openness tonew ideas,feedbackand change

Experience Required

• 3–6+ years of experience in Talent Acquisition coordination, recruiting operations, staffing, or agency/consulting environmentsor combined experience as an executive admin or administrative coordinator.

• Proven ability tooperatein fast‑paced, high‑growth organizations with frequent change and competing priorities.

• Experience with complex scheduling coordination.

• Has worked with all levelsinan organization.

• Strong organizational skills with the ability to manage multiple workflows simultaneously without dropping details.

• Exceptional follow‑up, communication, and stakeholder management skills.

• Comfortable navigating ambiguity, pushing for clarity, and holding others accountable to timelines.

• Experience working with ATS platforms and recruiting workflows (Workday experience a plus).

• High attention to detail, sound judgment, and a proactive, solutions‑oriented mindset.

Other Preferred

• Eastern or Central time zone preferred.