Virtual Assistant - Executive Assistant + Social Media Support

We’re looking for a proactive and highly organizedVirtual Assistant (Executive Assistant + Social Media Support)to join our client's team. If you thrive infast-paced, content-driven environmentsand enjoy bringing order to a busy executive's life, this role is for you. You'll start by managing coreexecutive functions—organizing a complex calendar, triaging a high-volume inbox, and coordinating social media content—while ensuring every task is handled with professionalism and aligns with the client's brand voice.

As you demonstrate your expertise, you’ll take on broader responsibilities indeveloping administrative SOPs, managing event logistics, and streamlining content workflows. This is an excellent opportunity for a seasoned assistant eager tobecome a true right-hand partner to a high-profile creator, combining meticulous organization, communication skills, and tech-savviness to support and streamline the client's global operations.

A Note on the Role

The client is radical and his content is very controversial, so he needs an Executive Assistant who isbroad-minded, sharp, and decisive. This person should be comfortable supporting a public figure whose online presence can sometimes attract polarizing engagement. Additionally, the client has never had a VA/EA before and would appreciate guidance on how to maximize this support to stay organized.

Key Responsibilities

Executive & Administrative Support

• Manage the client's daily calendar, ensuring all meetings, coaching sessions, and interviews are properly scheduled and conflict-free.

• Coordinate logistics for travel, events, and speaking engagements.

• Prepare meeting briefs, reminders, and follow-up summaries.

• Oversee email management: triage incoming messages, flag priorities, draft replies, and maintain inbox organization.

• Manage filing systems and digital documentation through Google Workspace.

• Coordinate with clients, guests, or vendors as needed for meetings, podcasts, or events.

Social Media & Community Engagement

• Schedule and publish content across YouTube, Instagram, Facebook, LinkedIn, and X (Twitter) according to the weekly content calendar.

• Manage comments, DMs, and community interactions—responding in the client's voice using approved templates or tone guidelines.

• Coordinate with editors and designers for content assets (video clips, graphics, captions).

• Track engagement and post-performance using analytics tools or dashboards.

• Maintain a content calendar and ensure timely execution of scheduled posts and campaigns.

Event Coordination

• Assist in planning and executing both virtual and in-person events such as webinars, workshops, book launches, or community meetups.

• Handle logistics such as RSVPs, vendor coordination, and post-event communication.

• Provide attendee support and maintain records of participants and follow-ups.

Project Coordination & Systems

• Maintain and update process documentation and SOPs for recurring tasks.

• Own small administrative projects end-to-end (e.g., coordinating a podcast guest or course release).

• Regularly communicate updates and deadlines through task trackers and internal systems.