Executive Assistant

About Zabota:

Zabota is a top-ranked global recruitment firm, recognized as a Top HR Staffing Company by Clutch in 2025. We specialize in helping high-growth U.S. brands build elite, remote-first teams. Our mission is clear: Connect world-class talent from LATAM, Europe, and beyond with the most ambitious companies in the world.

About Our Client

We specialize in crafting innovative email marketing strategies that drive e-commerce growth. Our team leverages data-driven insights and creative storytelling to enhance your email marketing ecosystem, focusing on expanding subscriber lists, boosting engagement, and converting leads into loyal customers. 

About the Role

Role: Executive Assistant (Marketing Agency)
Reports to: Founder

Goal of the Role:
Protect founder time, enforce priorities, and ensure nothing important is dropped.

Responsibilities

• Manage and organize the founders inbox daily, ensuring clear priorities

• Flag urgent, high-impact emails and tasks proactively

• Draft email responses and handle follow-ups as needed

• Track deadlines and convert action-required emails into tasks

• Review short-form content for basic QA before publishing

• Schedule and post content across Instagram, YouTube Shorts, and LinkedIn

• Track invoices and follow up on outstanding payments

• Escalate overdue payments when necessary

• Book and manage travel arrangements end-to-end

• Maintain a priority and reminder system to protect founder time

Performance Metrics

• Inbox stays clear and prioritized daily
• No urgent or high-priority emails are missed
• All action emails are turned into tasks
• Content is always reviewed before posting
• No posting mistakes or broken links
• All invoices are tracked and followed up
• Overdue invoices are escalated within 7 days
• Travel is booked correctly on the first try
• No deadlines are missed due to lack of reminders

Qualifications

Must Have

• Extremely organized

• Strong written English

• Comfortable chasing people (politely but firmly)

• Tech-savvy (Google Workspace, Slack, Notion/ClickUp)

• High attention to detail

• Proactive, not reactive

Nice to Have

• Social media familiarity

• Agency or startup experience

• Time zone overlap with CST

Offer Details

• Working hours: Aligned with founder schedule (CST full time)

• Contract type: Remote, full-time B2B Contract

• Salary: 2000$-2500$

Hiring Steps:

1. Initial Zabota Screening

2. Client Interview

3. Practical Task or Second Stage Interview

4. Offer