United States onlyThis is a remote position.
We are looking for a highly organized and resourceful individual to provide comprehensive administrative support to our leadership team. The role involves managing calendars, scheduling meetings, handling correspondence, preparing reports, and assisting with a variety of tasks such as marketing, CRM management, content creation, and basic accounting. The ideal candidate will be proactive, detail-oriented, and capable of handling diverse administrative and operational duties.Key Responsibilities:
•CEO Support:Manage the CEO’s calendar, communications, and priorities, ensuring time is optimized for strategic focus.
•Project Assistance:Collaborate with the CEO on company-led projects by carrying out research, preparing briefs, and executing tasks as directed.
•Research & Preparation:Conduct detailed research on specified topics, summarize findings, and deliver actionable insights or well-prepared briefs.
•Task Management:Anticipate needs, organize priorities, and ensure deadlines are met with precision.
•Process Optimization:Identify opportunities to create efficiencies, streamline workflows, and optimize the CEO’s daily activities.
•Personal Assistance:Handle personal matters for the CEO, such as researching and planning weekend events, coordinating logistics, or managing household-related tasks.
•Team Collaboration:Interface with other team members and, on occasion, the CEO’s spouse to ensure smooth coordination on overlapping tasks.
•Software Tools:Use tools such as ChatGPT, ClickUp, Slack, Zoom, Notion, Google Suite (Calendar, Gmail, Drive, Docs, Sheets, Slides), and Go High Level to manage tasks effectively.
•Execution Excellence:Follow through on assignments with high attention to detail and quality, ensuring that projects are delivered to a high standard.
Requirements
- At least 2 years experience as an executive assistant, project manager, or in operations, demonstrating an ability to support leadership effectively.
- Strong background in research, planning, and managing projects from direction to completion.
- Experience in managing calendars, email, and documents remotely.
- Familiarity with tools like ClickUp, Slack, Zoom, Notion, Google Suite, and CRM platforms.
- Exceptional organization and time management.
- Strong written and verbal communication in English.
- Ability to handle multiple priorities and tasks with precision and efficiency.
- Proactive problem-solving and decision-making.Self-motivated, tech-savvy, and able to anticipate needs
Benefits
- Health and Wellness: Comprehensive HMO coverage for you and your dependents.
- Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
- Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
- Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
- Government Benefits: Full support for required government benefits.
- 13th Month Salary: A festive bonus to celebrate the year’s hard work.
- Overtime Pay: Compensation for your extra effort and time.
- Night Differential: Additional pay for working late hours or shifts.
- Incentives: Performance-based incentives to reward your contributions and achievements
Philippines
