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NightOwl ConsultingNC

Project Coordinator

NightOwl Consulting Philippines Inc. is a Global Business Service (GBS) provider connecting companies with world-class talent in the Philippines, offering customized outsourcing solutions with a focus on client partnership and employee well-being.

NightOwl Consulting

Employee count: 51-200

Salary: 90k-120k PHP

Philippines only

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The Project Coordinator supports delivery of Enterprise-level projects by managing and coordinating activities, tracking progress, and ensuring effective communication among stakeholders.
This role blends traditional project coordination responsibilities with strong Agile/Scrum practices and rigorous documentation management.
The coordinator maintains project artifacts, facilitates team cadence, and ensures alignment with the Enterprise Project Management Policy and governance standards.

Key Responsibilities

Documentation Accuracy & Upkeep

  • Maintain comprehensive and accurate project documentation, including meeting notes, action items, sprint artifacts, and status reports.

Agile/Scrum Coordination & Ceremony Support

  • Support and coordinate Agile ceremonies (planning, daily stand-ups, reviews, retrospectives); ensure boards and artifacts are current.

Stakeholder Communication & Project Hygiene

  • Deliver clear, proactive status updates; keep project trackers accurate for scope, progress, risks, and issues.

Essential Duties of the Position

  • Assist Project Managers in planning, scheduling, and monitoring activities for Enterprise-level initiatives.
  • Maintain comprehensive and accurate project documentation, including meeting notes, action items, sprint artifacts, decision logs, RAID items, and status reports.
    Support Agile/Scrum ceremonies (sprint planning, daily stand-ups, sprint reviews, retrospectives) and ensure artifacts are prepared and updated.
  • Serve as a coordination hub for cross-functional stakeholders and external vendors; schedule meetings, prepare agendas, capture decisions, and distribute follow-ups.
  • Keep boards and project trackers current; ensure issues, tasks, and stories reflect real-time status, ownership, and due dates.
  • Monitor risks, issues, and dependencies; log, track, and escalate according to Enterprise governance and agreed processes.
  • Ensure adherence to the Enterprise Project Management Policy and governance framework; support audit readiness with well-organized records.
  • Contribute to continuous improvement of team processes and documentation standards.

Skills, Knowledge and Expertise

Education

  • Bachelor’s degree in Business, Information Technology, or related field (or equivalent experience).
  • Project-related certifications such as PMP, CAPM, CSM preferred.

Experience

  • 3+ years in project coordination or similar roles using Agile/Scrum, supporting Enterprise-level initiatives, preferably within the financial services industry.
  • Proven history of maintaining detailed documentation and project artifacts.
  • Hands-on experience with project issue tracking, backlog management, and reporting software (required).

Skills

  • Strong organizational and time-management skills with attention to detail.
  • Excellent written and verbal communication skills; confident facilitator.
  • Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
  • Working knowledge of Agile principles and Scrum practices; familiarity with governance frameworks.

Benefits

  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • 1,000 PHP De Minimis
  • Equipment and software provided

About the job

Apply before

Posted on

Job type

Full Time

Experience level

Entry-level

Salary

Salary: 90k-120k PHP

Location requirements

Hiring timezones

Philippines +/- 0 hours

About NightOwl Consulting

Learn more about NightOwl Consulting and their company culture.

View company profile

NightOwl Consulting Philippines Inc. was established with a foundational desire to deliver enhanced services for both its clients and its employees. As a Global Business Service (GBS) provider, the company focuses on offering next-level support that combines extraordinary production with operational ease. NightOwl Consulting prides itself on its firsthand experience in customizing business pathways to create a comprehensive team experience at a reduced cost, exemplifying its capacity to build out significant team structures, such as a 12-man team, at the cost equivalent of two traditional hires. The company's mission is centered on connecting businesses with world-class talent, while its vision is to cultivate a global family that aspires to achieve its highest potential. The founders conceptualized NightOwl to be more than a conventional Business Process Outsourcing (BPO) firm, positioning it as a GBS provider dedicated equally to client success and employee well-being, fostering an environment of continuous growth and development.

The core philosophy at NightOwl Consulting is to redefine the landscape of GBS by intertwining excellence with unwavering integrity. This approach was born from the founders' own experiences as clients of BPO firms, where they identified a lack of true partnership—one where employee welfare mirrored the dedication to client satisfaction. This realization led to the inception of NightOwl, where nurturing a culture where every team member feels heard and genuinely valued is paramount. The company's overarching mission is to democratize access to premium BPO services, making outsourcing a viable option for enterprises of all scales. Drawing from their client-side experiences, they pinpointed a gap in the traditional BPO model and envisioned a more holistic approach. This vision materialized into a company where client collaboration is a core principle, not just a buzzword. NightOwl Consulting is committed to forging close partnerships, comprehensively understanding unique client needs, and meticulously tailoring solutions to align seamlessly with their objectives. They position themselves as steadfast allies, diligently working alongside clients and their teams to navigate challenges and propel them towards their goals.

NightOwl Consulting emphasizes a 'white glove' experience for outsourcing, particularly for companies looking to hire overseas talent, primarily in the Philippines. Their process is designed to be high-touch, alleviating common client pain points associated with outsourcing. This includes pre-screening candidates, conducting IQ and personality tests, interviewing on behalf of clients, and providing training before onboarding. The company's guiding principle is to help businesses leverage the benefits of outsourcing without needing to become outsourcing experts themselves. They offer a transparent cost-plus pricing model, aiming for clients to save significantly per role. Employees hired through NightOwl work full-time and exclusively for their respective clients. The company supports various work setups, with a popular option being work-from-home arrangements. Core values such as GRIT, GROWTH, FUN, and FAMILY underpin all their operations, fostering a 'Can Do, Will Do' spirit that encourages pushing beyond conventional business practices.

Employee benefits

Learn about the employee benefits and perks provided at NightOwl Consulting.

View benefits

Above market salary

Competitive compensation.

Quarterly Company Events

Regular company gatherings.

Paid leave incentives

Incentives for paid time off.

Performance based Incentives

Incentives based on performance.

View NightOwl Consulting's employee benefits
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NightOwl Consulting

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