Strategic Bids & Contracts Manager

JOB TITLE: Strategic Bids & Contracts Manager

DEPARTMENT: Strategic Sourcing

REPORTS TO: Strategic Bids & Contracts Team Manager

FLSA STATUS: Exempt

JOB TYPE: Full Time

LOCATION: Remote (United States Only)

COMPENSATION: $50k-$55k annually

SUMMARY OF POSITION

The Strategic Bids & Contracts Manager (SBCM) is responsible for compiling the company's response to solicited bids for educational furnishings and consulting services, and taking ownership of the bid process from beginning to end. This role requires compiling information from necessary internal and external parties to develop one cohesive and thorough bid response. The SBCM reviews, tracks, analyzes and reports all bid and contract events throughout the lifecycle of each contract and communicates this information to necessary team members. In addition, as time allows, this role will assist with maintenance of Meteor’s contracts as well as execution of various requests from our Sales team including insurance modifications, performance bonds, and vendor registrations.

YOUR DAY TO DAY @ METEOR

• You’ll review bid solicitations and RFPs and analyze requirements to create compliance matrices.
• You’ll coordinate with cross-functional teams such as Sales, Marketing, Finance, and our Studios to acquire necessary information from internal and external parties.
• You’ll prepare and organize responses including elements such as cover letter, table of contents, forms, narrative response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, bonding, etc.
• When necessary, you’ll package bids and mail to arrive prior to due date.
• You’ll maintain department content resources including our SharePoint content repository.
• You’ll maintain our contracts calendar & database to ensure timely contract renewals.
• You’ll execute ad-hoc requests such as contract modifications, insurance certificates, performance bonds, and vendor registrations to contribute to closed-won sales.

OTHER TASKS

• Become knowledgeable in our contract offerings to answer questions from internal and external customers.
• Research of new markets, new bid opportunities, customers, etc.

Requirements

QUALIFICATIONS

• College degree or its equivalent required
• 1-2 years of experience managing the bid process, including the full lifecycle from sourcing/bid decision to submission
• Ability to work independently, manage multiple priorities, handle regular interruptions
• Strong ability to prioritize and manage workflow to complete objectives in a timely manner
• Ability to communicate effectively with internal team members, outside team members, suppliers, and customers
• Excellent attention to detail
• Strong ability to use Microsoft Word, Microsoft Excel, Adobe Acrobat

PLUS

• Experience in education bids and/or bids for physical products
• Experience in project management tools such as Jira, Monday, Asana, ClickUp or similar
• Experience in Salesforce
• Experience with bid portals such as Ionwave, Oracle, Bonfire, Public Purchase, ARIBA, etc.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Benefits

• Medical, Dental, Vision
• Basic Life AD&D (100% employer paid)
• Short Term Disability (100% employer paid)
• Long Term Disability (Not employer paid)
• 401(k) + matching
• Supplemental Insurance
• Flexible Spending Account
• Paid Time Off
• Paid Parental Leave (8 weeks)
• 2 Volunteer Days
• 9 Company Paid Holidays
• Primary Caregiver Leave (40 hours)
• Employee advocates serving to sustain employee wellness in the workplace