Senior Event Specialist, Guy Carpenter

Company:

Description:

We are seeking a talented individual to join our Global Events team at Marsh McLennan. This role will be based in London. This is a hybrid role that has a requirement of working at least three days a week in the office.

• This role provides the opportunity to work on impactful and rewarding events that make a difference for the company and our industry.
• Challenging work that will provide opportunities to work with thought provoking executives and leaders
• Lead planning and ensure successful delivery of complex, high-level events (in-person, virtual, and hybrid).

We will count on you to:

• Lead planning of individual meetings and events as assigned, establishing the vision and overseeing the ideation, planning and execution process while in partnership with internal stakeholders.
• Engage cross-functional Marketing and Communications CoE teams to ensure integration of all Marketing, Creative, Social Media, PR disciplines are incorporated to maximize event presence and reach
• Identify, research and secure meeting venues, conducting site inspections and contract negotiations for hotels and special event spaces.
• Develop, negotiate, and manage event budgets, track expenses during planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation.
• Deliver start-to-end event services (but not limited to): venue management, contracting, event timelines, attendee communications/invitations, registration/RSVPs, hotel room block, list management, transportation, food and beverage, décor, function space allocation and room set-ups, speaker and sponsor coordination, AV/production, design collateral, event branding, mobile apps, off-site activities, branded items, shipping, compiling and distributing electronic briefing documents and on-site set-up and supervision.
• Oversee event support prior to and on-site at events, providing overview and assigning roles and responsibilities.
• Establish and cultivate strong relationships with hotels, restaurants, and other third-party providers. Keep abreast of new restaurant openings as well as changes in restaurant ratings or head chefs.
• Post-Event Evaluation: gather feedback from attendees, analyze event metrics and prepare post-event reports to improve future events and measure the effectiveness of event strategies.
• Support the department head in developing ways to optimize and streamline the event planning process, standardize budget tracking and control expenses, leverage event technology, analyze event success, and improve attendee experience.

What you need to have:

• Significant high profile event planning experience, with in-person and hybrid conference/event experience
• Willingness to travel to various locations for site-visits and on-site management of events.
• Willingness and ability to work a flexible schedule that will include evenings, weekends and extended hours during event seasons.
• Excellent planning and time management skills along with outstanding organizational skills.
• Ability to manage several projects at one time in an organized and highly effective manner with a strong sense of urgency and an ability to problem-solve.
• High-energy, confident and initiative-taking personality a must.
• Able to handle high-stress situations calmly and professionally, with the ability to work well under pressure in a fast-paced environment.
• Excellent written and verbal communication skills.
• Results-oriented who has an appetite for proactively learning about the business and is driven to excel and grow.
• Ability to interact with a wide range of clients including C-level executives.
• Strong attention to detail.
• Experience with meeting management software such as Cvent.
• Strong knowledge of Microsoft Office - Word, Excel and PowerPoint is a must.

What makes you stand out?

• Creativity – Ability to think of new ways to impact our events.
• Strong presentation, negotiation and interpersonal skills.
• Thrives working closely with others while also being able to work independently.
• Positive, can-do attitude ready and willing to get the job done, and well.
• Outstanding communication skills

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.