Project Manager

About the Role

We are looking for a Middle Project Manager to lead and deliver IT projects. In this role, you will serve as the central point of coordination between business stakeholders, development teams, QA, and design — ensuring that projects are delivered on time, within scope, and aligned with business objectives.

You will manage small-to-mid-sized projects or workstreams within larger programs, working closely with cross-functional teams in an Agile environment as well as participate in coordination of pre-sale cycle. This role requires someone who can speak the language of developers, understand technical constraints, and leverage modern AI-powered tools to drive efficiency across the project lifecycle.

Key Responsibilities

• Plan, execute, and close IT projects, managing scope, timeline, budget, and quality throughout the lifecycle;
• Facilitate Agile ceremonies (standups, sprint planning, retrospectives, demos) and ensure teams adhere to agreed-upon processes;
• Collaborate with product owners and business stakeholders to gather, clarify, and prioritize requirements;
• Create and maintain project documentation: project plans, risk registers, status reports, and meeting notes;
• Identify, assess, and mitigate project risks and blockers; escalate issues proactively when needed;
• Manage dependencies across teams and coordinate release planning with development and QA leads;
• Track project KPIs and communicate progress to stakeholders through clear, data-driven reporting;
• Continuously improve team processes, leveraging AI tools and automation to optimize workflows, reporting, and documentation;
• Participate in and manage pre-sale activities: join discovery calls, contribute to effort and resource estimation, prepare project proposals and statements of work (SOW), support technical scoping sessions, and present solutions to prospective clients alongside sales and business development teams;
• Manage relationships with third-party vendors and contractors when applicable;

Requirements

• 3 years of experience in IT project management, with a proven track record of successfully delivering software development projects;
• Technical understanding of the software development lifecycle (SDLC): solid grasp of how software is built — from architecture and coding to testing, CI/CD, and deployment. Ability to read technical documentation, understand system diagrams, and have meaningful conversations with developers and engineers about technical trade-offs;
• Proficient user of AI tools: demonstrated, hands-on experience using AI-powered tools (e.g., ChatGPT / Claude, GitHub Copilot, AI-based PM assistants, automated reporting and summarization tools) to enhance productivity, streamline documentation, analyze data, and support decision-making within projects;
• Strong knowledge of Agile and Scrum methodologies; practical experience running sprints and managing backlogs;
• Hands-on experience with project management and collaboration tools such as Jira, Confluence, Asana, Monday.com, MS Project, or similar;
• Excellent communication and stakeholder management skills — ability to translate between technical and business language;
• Strong problem-solving and analytical thinking skills with a proactive approach to risk management;
• Familiarity with the pre-sale process: experience participating in or supporting pre-sale activities — discovery calls, effort estimation, proposal preparation, technical scoping, and client presentations. Ability to collaborate with sales and business development teams to assess project feasibility, define high-level scope, and contribute to building compelling commercial offers;
• English proficiency — Upper-Intermediate (B2) or higher;

WHAT WILL YOU GET WITH KINDGEEK

We want you to thrive and feel supported

• Professional growth: at Kindgeek, we want our employees to grow and achieve ambitious professional goals. We support professional development with training and certification refunds and provide regular feedback and technical reviews.
• Benefits package: Kindgeek offers all team members competitive compensation and a benefits package that includes 18 working days of fully paid vacation, 10 compensated by 50% sick leaves without a note from the doctor, and an opportunity to take study leaves. Depending on how long you stay in the company, you can receive different health insurance packages from our partners.
• Personal growth: as a part of our team, you will have access to corporate English courses with a 50% reimbursement, take advantage of our offline library and access a large selection of corporate training and classes. Also, every employee can request any internal or external training or certification if it applies to his or her work responsibilities.
• Geek community: At Kindgeek, we value community — even in the full-scale invasion times, we take every opportunity to stick together. Our culture thrives on connection: whether it’s going to the theater, enjoying shared breakfasts, or recharging with art therapy. We grow together through workshops and study groups, and strengthen our bond by volunteering and walking shelter dogs.
• Flexibility: Kindgeek offers a hybrid working model. You can choose to work remotely or join us at the Kindgeek London Hub — our innovative cafe-style office in Lviv. It’s pet-friendly and fully autonomous, providing a comfortable workspace during blackouts.

We encourage you to apply

At Kindgeek, we encourage everyone to apply — regardless of nationality, race, gender, marital status, disability, sexual identity, or religion. We are growing into an inclusive, equal-opportunity company where only professionalism, competence, and ideas matter. We are committed to supporting mobilised employees and veterans joining Kindgeek and facilitating their career development. We aim to bring equal opportunities to all team members and candidates — especially those underrepresented in technological companies.