This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Project Assistant in Canada.
This role provides essential support to project teams, ensuring seamless operations and consistent delivery of high-quality project documentation and administrative services. The Project Assistant will collaborate with internal teams across multiple locations, manage communications, assist with proposals, reports, and project tracking tools, and contribute to overall project success. The position offers exposure to project management processes, opportunities to develop professional skills, and a chance to contribute to initiatives that positively impact communities. A strong focus on organization, attention to detail, and effective communication are key to thriving in this role. This is a hybrid position based in the Vancouver office, with flexibility to support remote work and cross-functional collaboration.
Accountabilities
- Assist project teams with preparation, editing, formatting, and proofing of project documents, including reports, specifications, contracts, and spreadsheets.
- Support project tracking by updating appropriate software and maintaining client contact information.
- Attend project meetings, take and distribute minutes, and prepare agendas and documentation.
- Coordinate travel, accommodations, and meetings for project teams as required.
- Manage couriers, tender packages, drawings, and other project-related materials.
- Provide quality control to ensure adherence to corporate standards and procedures.
- Assist with project closeout, including finalizing project profiles and inputting data into project management systems.
- Support marketing and business development activities as needed.
- Answer inquiries from internal teams, clients, and the public, ensuring professional representation of the organization.
Requirements
- Certificate in Business Administration or a similar program preferred.
- Minimum of 2 years administrative or related experience.
- Proficiency with Microsoft Word, Excel, and other Office 365 tools; experience with project management software such as Deltek Vision, Panda Doc, or Vantagepoint is an asset.
- Strong organizational and time management skills, able to handle multiple tasks and deadlines efficiently.
- Effective communication and interpersonal skills, demonstrating professionalism and a collaborative mindset.
- Interest in engineering, project management, or related fields.
- Highly proactive, adaptable, and able to take on new responsibilities as needed.
Benefits
- Salary range: $43,000 – $53,000 annually.
- Hybrid work arrangement with flexibility for remote work.
- Paid time off and holidays.
- Health and wellness support.
- Professional development and training opportunities.
- Collaborative and inclusive workplace culture.
Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching.
When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly.
🔍 Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience, and achievements.
📊 It compares your profile to the job’s core requirements and past success factors to determine your match score.
🎯 Based on this analysis, we automatically shortlist the 3 candidates with the highest match to the role.
🧠 When necessary, our human team may perform an additional manual review to ensure no strong profile is missed.
The process is transparent, skills-based, and free of bias — focusing solely on your fit for the role.
Once the shortlist is completed, we share it directly with the company that owns the job opening. The final decision and next steps, such as interviews or additional assessments, are then made by their internal hiring team.
Canada
United States only
Germany only
Colombia only
United Kingdom only